Business Specialist (MDD Building)

Organizational Summary

The Taneja College of Pharmacy will be managed by the Dean and an actively-engaged administrative leadership team. The Taneja College of Pharmacy is creating a Doctor of Pharmacy program at USF Health that will create an academic and clinical learning environment known for producing outstanding pharmacist clinicians trained in advanced principles to provide exceptional patient-centered care. This position will report to the Fiscal and Business Analyst of the Office of Research and Business in the Taneja College of Pharmacy.

Position Summary

This is a professional position providing budget assessment by monitoring, and reporting of fiscal and business processes and fiscal resource management for the Taneja College of Pharmacy. The Taneja College of Pharmacy currently has multiple grant, auxiliary, and foundation funding sources.

The primary purpose of this position is to review financial and accounting records to and keep management and/or faculty investigators informed on the financial and budget status of the College.

The selected candidate must have a current work authorization in the United States. This position is not eligible for Visa Sponsorship.

This position will be working in the MDD Building - 560 Channelside Dr, Tampa, FL 33602.

Purchase Order Processing - assists with and reviews purchase orders/requisitions, receiving and invoice processing-receipt creation in FAST and track progress of payments; resolves vendor billing problems.

Account reconciliation and reporting
Reconciliations- monthly chartfield/account reconciliations for EBA, E&G, foundation, and research; maintain supporting documents and preparation of reports for administration.

Monitors and tracks college spending; notifies responsible parties of deficits and irregularities; initiates and prepares expenditure transfers.

Pcard processing- review and reconciliation of pcard transactions and monthly pcard statements.

Management of USF Shops/Touchnet services and EBA services for the college; prepares and monitors monthly billing and invoicing process for services rendered as an auxiliary function; reconciles revenues.

Assists Fiscal & Business team with budget planning and management by providing fiscal information.

Other duties as assigned

MINIMUM:

This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.

Degree Equivalency Clause: Four years of direct experience for a bachelor’s degree.
• Senate Bill 1310- The Florida Senate (https://www.flsenate.gov/Session/Bill/2023/1310) is conditional upon meeting all employment eligibility requirements in the U.S.
• SB 1310: Substitution of Work Experience for Postsecondary Education Requirements
• A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:
• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor’s degree;
• (c) Six years of direct experience for a master’s degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree
• Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.
• Minimum Qualifications that require a high school diploma are exempt from SB 1310.

PREFERRED:

Bachelor's degree in Accounting, Finance, or Business Administration or other field directly related to the position's specific responsibilities and two years of professional business experience; or a Master's degree in the same fields and one year of related experience. University experience is preferred. Intermediate knowledge of Microsoft Office (Word, Excel, PowerPoint).