CILA House Manager (Community Living & Transition Services) - Fox Trail

Summary:

Responsible for the overall management of the grant/program including recruitment, enrollment, the planning/implementation of respite activities, personnel issues and administrative support functions. Responsible for overall health and safety standards of the program Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Responsibilities, include but are not limited to:

• Hire and supervise CILA employees for adherence to planned schedules, programs and documented activities, continually monitor employee work hours through the time and attendance system and manage overtime.

• Evaluate employee performance, enforce agency policies and procedures and recommend changes in employee status.

• Provide on-site supervision at CILA homes.

• Ensure that all employees complete mandatory OJT training within 120 days of hire and assure timely re-certification (i.e., CPR, first-aid, and medication administration).

• Maintain and operate assigned homes within budgetary guidelines including groceries, gasoline, link card usage and other purchases.

• Continuously monitor health and safety practices in each assigned CILA home to include emergency drills, medication training, staff/member ratios.

• Ensure infection control and COVID protocols followed by members, staff and visitors.

• Ensure there are medication authorized staff scheduled for every shift as needed and provide back up if needed for medication administration.

• Ensure that CILA homes are appropriately maintained (i.e., physical plant, cleanliness), working collaboratively with Agency maintenance department. Complete work tickets as needed.

• Respond to all emergencies in the CILA homes, as required. Must carry Agency issued cellular phone at all times for accessibility.

• Monitor assigned agency vehicles to ensure that mileage logs and gasoline purchases are completed and coordinate with the transportation department on maintenance issues.

• Develop, plan and monitor community inclusion activities and opportunities for members.

• Ensure adherence with mandated reporter/OIG protocols, notify staff as needed of any OIG interviews, cooperate fully with OIG investigations in a timely manner.

• Complete required documentation into agency electronic record system (Quantum), and ensure staff also trained on Quantum usage and utilize for recordkeeping.

• Ensure timely response to emails and phone calls, generally within one working day; provide out of office notification on emails and cell phone with appropriate contact information as needed.

• Ensure semi-annual inventories are completed related to each member’s personal items.

• Ensure at least monthly member and staff meeting and minutes of such.

• Ensure accounts are monitored for agency rep payee members; assist members in budgeting.

• Maintain pay card and track expenditures and receipts, track Link card usage.

• Maintain & complete annual and semi-annual Health & Safety Care Certification; maintain first aid kits and ensure adherence to OSHA requirements.

• At all times maintain confidentiality to the Illinois Mental Health Code and Confidentiality Act.

• Maintain a professional image and role as a representative of Envision Unlimited at all times.

Supervisory

Direct Support Professionals

Other Responsibilities:

• Participate in variety of committee and staff meeting groups.

• Participate in quarterly quality assurance reviews.

• Attend and assist at agency and member events.

• Perform other duties, as assigned.

Employees shall respect the diversity of all individuals (e.g., clients, co-workers, stakeholders) and refrain from any form of discrimination and/or based upon a person’s legally protected characteristics or conduct, including but not limited to race, color, religion, sex, national origin, age, disability, sexual orientation, and gender identity or expression.

Employees share the responsibility of creating and maintaining a welcoming, supportive, and inclusive work environment.

The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and/or skills required of all employees so classified.