Clerical Officer
Summary
Provides administrative support in a school setting, managing pupil data, school systems, and confidential records while ensuring compliance with reporting requirements.
Proposed Interview Date: Week Commencing Monday 24 August 2026
Closing Date: Thursday 20 August 2026
Contract Type: Temporary Until August 2027
Salary: FC4 £26,786.83 to £29,170.80 (pro rata)
Working Pattern: 30 hours per week, 39 weeks per year
Location: John Fergus School
Purpose and Values of Education Directorate
The Education Directorate is committed to Improving Life Chances for All through a wide range of direct services which support our children, young people, families and the wider Fife community. Our approach to improvement is rooted in our core values: Compassion, Ambition, Respect and Equity which reflect the ethos, culture and practice principles of all staff across the directorate. We strive to ensure that our attitudes and behaviour reflect these core values in all our dealings with children, young people, their families, and the wider community in partnership with those who support them.
Supporting Statement
As part of your application, you must provide us with a Supporting Statement which outlines to us how your skills and experience make you a good candidate for this vacancy. For more information, check out the How to Apply section of our Career Site. Without a Supporting Statement, your application will not be progressed. Please upload your Supporting Statement at the section marked ‘upload resumé’. Your Supporting Statement must not be a CV. More information is available on our Career site at .
Please consider and demonstrate the following when completing your Supporting Statement:
Ways in which you have demonstrated that you can work effectively as part of a team.
(Consider the following: how you have built positive relationships built on trust and respect as a team member; how have you communicated with others; how have you used your initiative and organisational skills to meet targets and achieve goals whilst working with minimum supervision)
Ways in which you have demonstrated a high level of confidentiality.
(Consider the following: how have you shared information in compliance with current legislation; what steps did you take to ensure procedures were followed, guaranteeing attention to detail;)
Ways in which you have demonstrated good communication and effective interpersonal skills.
(Consider the following: how have you used your knowledge and skills to produce professional documents, information, data and reports; how have you engaged with others towards achieving improvements; how have you demonstrated excellent customer service; how have you managed your time effectively to be able to meet deadlines)
Ways in which you have used your knowledge, problem solving skills and understanding of office process and systems to bring about improvement.
(Consider the following: how have you used your knowledge of financial and IT systems to provide a quality service; what systems and processes have you used to produce and interpret management information; how have you used your initiative to drive forward improvements)
Job Details
We are looking for a highly skilled Clerical Officer to provide a comprehensive and confidential administrative support service within schools, utilising the Management Information Systems and other Education specific IT systems, ensuring accurate IT data capture to meet the requirements of school, corporate and government agencies including SQA reporting and updating and maintaining pupil information to ensure exam entry, planning and timetabling. Establishing, reviewing and maintaining efficient office systems to enable prompt retrieval of data, completion of returns, as required to meet competing and strict deadlines whilst working with minimum supervision.
As a Clerical Officer, you will work under the direction and supervision of the Headteacher or Admin Co-ordinator.
A link to the role profile is included below, where you will find more information about the role, with specific reference to essential and desirable criteria for applicants.
Qualification, Registration and Skill Requirements
You are required to have a NC or equivalent educational qualification to SCQF level 5 which includes Nat 5 or SVQ 2 or Standard Grades at Credit Level or equivalent in a relevant discipline
Before confirming your appointment, you will be required to obtain Protection of Vulnerable Groups (PVG) scheme membership through Disclosure Scotland and become a member of the relevant PVG scheme.
Further Information
Role Profile - When preparing your supporting statement, review the role profile and think about how you meet the essential criteria Role Profile
How We Work Matters - Our employees are expected to display and promote certain behaviours in the workplace. See our How We Work Matters behaviour framework for more information.
Employee Benefits - Employees have access to a benefits package that offers discounts on a wide range of products and services
Directorate Information - Council Department information
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Alternative Formats - Job information can be made available in alternative formats, to make a request please email: transactions.recruitment@fife.gov.uk
AI - We recognise that Artificial Intelligence (AI) is being used by many people when they are applying for jobs and preparing for interview. Candidate guidance on the use of AI in the recruitment process is available here
For further information please contact: Lesley Beat at Lesley.Beat@fife.gov.uk