Closing Auditor Virtual Assistant

About the Role

We’re looking for a detail-oriented Closing Auditor to join our accounting team. You’ll review client-level accounting and closing packages, making sure every closing statement is accurate, compliant, and processed on time. If you enjoy catching what others miss and keeping financial records clean, this role is for you.

What You’ll Do

• Audit closing packages daily, both before and after the cutoff, and update their status in Litify for next-day processing
• Rename and upload scanned closing packages, trust checks (re-issued, refund, and discharge), and client advance checks to Litify and OneDrive
• Attach signed closings and executed releases to the correct client files
• Respond to emails in the shared Billings inbox
• Verify and record deposits in QuickBooks, investigating and resolving any variances
• Review trust account balances and work with teammates, providers, and attorneys to resolve discrepancies and close out older cases
• Support attorney lien negotiations by reviewing billing statements and documenting outcomes
• Generate payroll and benefits reports and handle inbound shipments

Required skills:

• Strong attention to detail and accuracy, especially with financial figures and legal documents
• Excellent organizational skills and the ability to manage multiple tasks and deadlines
• Ability to work under pressure and consistently meet daily cutoffs
• Strong written and verbal communication skills, including professional email correspondence
• Excellent interpersonal skills, with the ability to work with teammates, attorneys, and healthcare providers
• Creative thinking and problem-solving abilities
• Ability to maintain confidentiality and handle sensitive client information
• Availability for occasional in-person trainings, including weekends, with 30 days’ notice

Preferred skills

• Familiarity with Litify or other legal case management systems
• Background in a law firm, personal injury, or trust accounting environment
• Comfort with attorney lien and medical billing processes

Join Our Team

At The Ward Law Group, every role contributes to changing lives.

If you're looking for an opportunity to grow your litigation career, maximize client recoveries, and work alongside a high-performing legal team, we'd love to hear from you.

Apply today and become part of a team committed to excellence, accountability, and changing lives—one client at a time.

The Ward Law Group is not accepting unsolicited assistance from search firms for this employment opportunity. All resumes submitted by search firms to any employee at The Ward Law Group via-email, the Internet or in any form and/or method without a valid written Statement of Work in place for this position from The Ward Law Group HR/Recruitment will be deemed the sole property of The Ward Law Group. No fee will be paid in the event the candidate is hired by The Ward Law Group as a result of the referral or through other means.

At The Ward Law Group, we recognize our people are our strength. We are an equal opportunity (M/F/Disability/Veterans) and consider all applications without regard to race, gender, sexual orientation, gender identity, age, color, religion, national origin, veteran status, disability, genetic information or any other status protected by applicable law. We value our people, their varying perspectives and are committed to fostering an environment where they can bring their whole selves to work.

In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law.

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