Controller Document

Group overview

Headquartered in Riyadh, Saudi Arabia, we operate construction and manufacturing businesses, design & development centers and a host of facilities in the Middle East and other countries.

alfanar building systems
alfanar Construction is classified as a Grade I contractor by the Contractors Classification Committee of the Government of Saudi Arabia. alfanar Building Systems manufactures and markets a variety of building construction products and systems.

The core manufacturing activities of the industries operating under alfanar Building Systems are:

• Real estate development
• Façade cladding, glazing systems and architectural aluminum products
• Precast concrete products and architectural elements

Job purpose

The Document Controller position is pivotal in ensuring meticulous management and control of all project-related documentation and drawings. This role focuses on maintaining an organized and accessible repository of documents, overseeing the approval and transmission process, and providing critical support in time sheet management and productivity analysis for engineers and designers. The primary goal is to facilitate efficient project execution by handling documentation, drawing revisions, and providing timely, accurate reports to support project milestones.

Key accountability areas

• Handling all project documentation such as contracts, project specifications, etc.
• Handling and managing approval, production and construction drawings including all revisions history.
• Responsible for collecting and archiving drawings and documents received from clients.
• Responsible for creating approval, production, construction, and as-built transmittals.
• Responsible for providing log status for approval, production, and as-built drawings.
• Responsible for providing monthly time sheets for engineers and designers including overtime.
• Responsible for providing productivity analysis for engineers and designers.

Role accountability

HR proficiency:
Collaborate with teams to get the work effectively achieved.
Ensure effective communication with peers and managers and show openness to directions and feedback.

Delivery:
Execute the planned activities to meet the operational and development targets as per delivery schedules.
Use resources effectively to achieve objectives within efficient cost and time.

Problem-solving:
Assist to solve any related issues that arise and escalate any complex operational problems.

Quality:
Follow quality requirements and specifications for services, processes, or related activities.

Business process:
Execute and comply with related tasks as per defined policies, procedures, and work instructions.

Health, safety, and environment:
Adhere to all safety procedures and regulations.

Academic qualification

Diploma degree in Business Administration

Work experience

2 to 5 years
5 to 10 years

Technical / functional competencies

• Communication
• Clerical documentation tools
• Document filing
• Document management
• Document preparation
• Clerical documentation standards and procedures
• Well organized