Coordinator II- Vendor Services
The Coordinator II- Vendor Services will work independently performing a wide range of complex and confidential administrative and clerical duties to support program/event/forum/business unit. Communicates with and provides services to a wide range of internal and external contacts. Anticipates and resolves problems; updates supervisor on status of projects. May oversee work of support staff, casuals and temps.
- Serve as the primary point of contact for vendors, providing timely support and resolving inquiries or issues.
- Facilitate vendor onboarding and maintenance, including collection, validation, and entry of required documentation and data.
- Ensure vendor records are accurate, complete, and compliant with company policies and regulatory requirements.
- Coordinate with internal stakeholders (Procurement, Finance, IT, Legal) to support vendor setup, changes, and issue resolution.
- Maintain and update vendors master data within ERP or vendor management systems.
- Ability to think around problems and come up with creative solutions is helpful.
- Review and validate vendor documentation (e.g., banking details, tax forms, compliance records) for accuracy and audit readiness.
- Track and manage vendor requests, tickets, or cases to ensure timely resolution and closure.
- Research, analyze and attempt to resolve invoice and/or payment inquiries, exceptions and problems.
- Identify and escalate risks, discrepancies, or complex vendor issues as appropriate.
- Employee EFT-ACH payment set-up.
- Assist in resolving vendor disputes, including invoice discrepancies and service issues.
- Ability to adhere to corporate policies.
- Ensure adherence to internal controls, audit requirements, and compliance procedures.
- Maintain thorough documentation of vendor interactions, changes, and approvals.
- Contribute to continuous improvement initiatives to enhance vendor experience and operational efficiency.
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Bachelor’s degree in Business, Supply Chain, or related field (or equivalent experience) with 2–5 years of experience in vendor management, procurement, or related operations.
Strong communication, problem-solving, and organizational skills required.
- Experience with vendor onboarding, contract support, and ERP/procurement systems (e.g., Oracle, SAP) preferred.
Work Authorization Requirement: Candidates must be currently authorized to work in the United States on a full-time basis. Nabors does not provide work visa sponsorship for this position, now or in the future.