Corporate Legal Assistant

Who We Are

At Benesch we pride ourselves on exceeding expectations and building trust not only with our clients but with our employees - Benesch's #1 asset. Committed to providing not only the highest level of legal service to our clients, Benesch also aspires to create a positive work environment for our employees. Our Firm continues to earn placement on Top Workplaces lists across the country, including Chicago, Cleveland, Columbus, New York and San Francisco and has been recognized as a NorthCoast 99 Best Workplace in Northeast Ohio for nearly 25 years. We also continue to advance on the AmLaw 200 list, currently ranking No. 116 among the top 200 law firms in the country.

Benesch is proud to be recognized for being a Firm that attracts and retains top talent - making Benesch a great place to work. We offer a hybrid schedule, career development and growth, transparent and visible leadership teams, and a place where diversity and inclusion is celebrated. In addition, the Firm offers a full array of benefits which can be viewed at .

Working with Us - Come and "Be Benesch!"

We are one of the fastest growing firms in the nation, and have offices in Chicago, Cleveland, Columbus, Miami, New York City, San Francisco, and Wilmington. We continue to expand our geographic footprint and value the talent that comprises each of our locations. If you are someone who champions a First in Service approach and are ready to be part of an exciting and growing Firm, we invite you to apply to join our team.

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Benesch is proud to announce the opening of a position for Corporate Legal Assistant in our Cleveland office! This position is hybrid and has work from home flexibility.

Position Summary:

Our Cleveland office has an amazing opportunity for a Corporate Legal Assistant who is looking to be part of a dynamic team. This role is perfect for the legal assistant who is looking to work in a cutting-edge office of one of the nation's fastest growing law firms and assist attorneys in an energetic, fast-paced environment.

The Corporate Legal Assistant plays a critical role in supporting assigned attorneys and practice teams, serving as a highly organized, proactive, and detail-oriented partner in the delivery of legal services. As a trusted member of the team, this role is responsible for coordinating a broad range of client, matter, document, billing, and operational support activities while ensuring exceptional service, accuracy, responsiveness, and professionalism.

Success in this role requires sound judgment, professionalism, initiative, discretion, and the ability to manage competing priorities in a fast-paced environment. The Legal Assistant must work collaboratively with attorneys, colleagues, clients, and business professionals while maintaining a high level of responsiveness and client service.

Essential Functions

Document Preparation & Support

• Prepare initial drafts/templates, revise, format, stylize, cross reference, redline, proofread, and finalize a wide range of corporate and transactional documents, including but not limited to, agreements, closing documents, board and shareholder consents, officer certificates, resolutions, financing documents, opinion letters, ancillary closing deliverables, and related correspondence.
• Assist with pre-closing, closing, and post-closing processes, including document checklists, execution packets, closing binders, compiling sets of executed documents and post-closing memorandums.
• Coordinate the preparation, distribution, collection, tracking, compilation and organization of signature pages and execution documents using electronic signature platforms and traditional execution methods.
• Ensure documents are accurate, complete, properly formatted, and aligned with attorney direction, client requirements, and firm standards.

Entity & Filing Support

• Prepare initial drafts and records of corporate governance materials, including but not limited to, minutes, written consents, resolutions, and maintain corporate record books for various entities.

Client & Stakeholder Coordination

• Serve as a professional and responsive point of coordination for attorneys, clients, opposing counsel, co-counsel, consultants, vendors, internal departments, and other stakeholders.
• Coordinate client meetings, conference calls, closing documents, virtual meeting logistics, conference rooms, meal requests, meeting materials, and follow-up items.
• Support client service by anticipating needs, communicating clearly, protecting confidentiality, and escalating issues appropriately.

Calendar & Workflow Management

• Manage attorney calendars, including meetings, closings, key transaction dates, filing deadlines, reminders, and competing priorities.
• Use workflow management tools and practice group protocols to prioritize assignments, track status, support coverage, and ensure timely completion of work.
• Collaborate with attorneys, paralegals, docketing, records, accounting, conflicts, and other business professionals to keep matters moving efficiently.

Billing, Timekeeping & Matter Administration

• Enter, revise, review, and release attorney time entries in accordance with firm guidelines and client billing requirements.
• Coordinate review of proformas and billing documentation in coordination with accounting, attorneys, and other stakeholders.
• Perform initial conflict checks, assist with new matter intake, open and close client matters, prepare engagement documentation, and maintain matter-related administrative records within our document management system.

File & Records Management

• Create, maintain, organize, and close electronic and hard copy client and administrative files in accordance with firm protocols, including use of the document management system.
• Maintain organized closing files, executed documents, corporate minute books, entity records, and other matter materials to support knowledge management and efficient future access using a standard naming convention including version control, confidentiality, and retention practices.

Travel, Expenses & Administrative Support

• Coordinate domestic and occasional international travel arrangements, including itineraries, accommodations, ground transportation, and expense tracking for reimbursement.
• Process expenses, coordinate reimbursements, and assist with administrative tasks that support attorney productivity and client service.
• Provide backup support for practice group team members during high-volume periods or absences.

Additional Responsibilities

• Actively participate as a member of the practice group support team, contributing to a collaborative, responsive, and service-oriented culture.
• Remain current on firm systems, technologies, workflows, templates, and best practices, including legal technology training and practice support standards.
• Support special projects, process improvements, practice group initiatives, business development support, and other administrative or operational duties as assigned.
• Demonstrate flexibility to work overtime, outside standard business hours, or on urgent matters when business needs require.

Qualifications & Experience

• High School Diploma or equivalent required.
• Minimum of seven (7) years of legal assistant experience in a law firm or sophisticated legal environment required; corporate, transactional, finance, securities, real estate, or business law experience strongly preferred.
• Demonstrated experience preparing initial drafts, revising, styling/formatting, cross-referencing, redlining, proofreading, and managing complex transactional documents and correspondence.
• Experience supporting closings, conflict checks, matter intake, time entry, billing, calendars, travel, and expense processes preferred.

Skills & Competencies

• Exceptional organizational skills and the ability to manage multiple priorities, competing deadlines, and changing work demands while maintaining accuracy and attention to detail.
• Strong written, verbal, and interpersonal communication skills, with the ability to interact professionally and effectively with attorneys, clients, colleagues, and external stakeholders.
• Demonstrated ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion and professionalism.
• Advanced proficiency in Microsoft 365 applications, including Word, Outlook, Excel, and PowerPoint, as well as the ability to create, revise, format, and proofread complex legal and administrative documents.
• Strong technical aptitude and the ability to learn and effectively utilize legal, administrative, document management, billing, workflow, and other business systems.
• Proven ability to work independently and collaboratively in a fast-paced, client-service-driven environment while maintaining a high level of responsiveness and accountability.
• Demonstrated commitment to exceptional client service, professionalism, adaptability, and continuous improvement.
• Experience with legal and administrative systems such as Intapp Time, Intapp Open, Emburse, Aderant, Adobe Acrobat, DocuSign, Intapp DealCloud, iManage, Litera, DocXtools, and related legal technology strongly preferred.
• Proactive, solutions-oriented approach with the ability to anticipate needs, identify issues, recommend practical solutions, and take ownership of assignments.

The salary range for this position is $75K to $95K.

Please note that quoted salary ranges are based on Benesch's good faith belief at the time of the job posting and are not a guarantee of what final salary offers may be. Base pay is based on market location and may vary depending on job-related knowledge, skills, and experience. Base pay is only one part of the Total Rewards that Benesch provides to compensate and recognize our staff professionals for their work. Full-time positions are eligible for a discretionary bonus and a comprehensive benefits package.

Benesch is an equal opportunity employer. We strongly value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability (where applicant is qualified to perform the essential functions of the job with or without reasonable accommodations), medical condition, protected veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Applicants who are interested in applying for a position and require special assistance or an accommodation during the process due to a disability should contact the Benesch Human Resources Department by phone at 216-363-4578 or email Christine Watson at cwatson@beneschlaw.com.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities