CRM Specialist

Role purpose

FlapKap is a fast-growing UAE fintech that has disbursed over AED 250M in SME financing. As we scale our BDR and commercial operations, we need a hands-on CRM specialist to own HubSpot end-to-end, keeping the pipeline clean, automations running, and data reliable so the sales team can focus on closing.

Success definition / what great looks like in this role:

In the first 1–3 months:

• Full audit of existing pipeline completed; critical data gaps identified and flagged.
• All contact upload SLAs met.
• Manage lead and deal pipeline workflows fully understood and monitored daily.

In the first 12 months:

• Duplicate contact/company rate reduced and maintained below 2%.
• Zero critical automation failures; all workflow issues resolved within 24 hours.
• Weekly pipeline health reports delivered consistently and acted on by commercial leadership.

Core responsibilities

• Own the full HubSpot pipeline, manage lead stages, deal stages, and lifecycle transitions across the lead and deal pipelines.
• Process and validate daily contact uploads (Lusha and list-based); enforce mandatory field requirements and daily limits.
• Monitor, maintain, and troubleshoot automated workflows and email sequences; ensure triggers fire correctly and no contacts are stuck.
• Audit task queues, meeting outcomes, and deal records; flag BDR compliance gaps to the commercial lead.
• Build and maintain HubSpot dashboards tracking BDR performance: calls logged, tasks completed, meetings booked, stage conversion rates.
• Deliver weekly pipeline health reports with actionable insight to commercial leadership.
• Proactively build, manage, and optimize email and engagement sequences, not just maintain existing ones but identify gaps and propose new outreach flows.
• Manage integrations and data flows between HubSpot and third-party tools (Clay, n8n, Zapier/Make, Lusha).
• Enforce data hygiene standards: deduplicate records, correct ownership conflicts, and maintain contact/company accuracy.
• Document CRM processes and maintain up-to-date SOPs for the BDR team.
• Communicate proactively with commercial heads on pipeline blockers, data issues, and automation gaps.

Requirements

• 2 years of hands-on experience in a CRM-focused or RevOps role.
• Direct working experience with HubSpot (pipelines, workflows, sequences, tasks, reporting).
• Demonstrated ability to manage contact/deal data at scale and maintain data integrity standards.
• Experience supporting a BDR, SDR, or inside sales team.
• Proficiency in Google Sheets or Excel for data cleaning and pre-import validation.

Technical skills & competencies

Technical skills (must have / non-negotiable):

• HubSpot CRM pipelines, workflows, sequences, tasks, meetings, and reporting.
• Email & engagement sequence building: designing multi-step outreach flows, A/B testing, and performance monitoring.
• Data hygiene & deduplication: contact/company normalization, ownership conflict resolution.
• Third-party integrations: working knowledge of Clay, n8n, Zapier, or Make for automations and data flows.

Core competencies:

• Sees tasks through end-to-end without hand-holding.
• Operates with speed and precision in a KPI-driven environment.
• Communicates clearly across BDR, commercial, and ops teams.
• Builds systems and documentation, not just responds to fires.

Preferred / advantageous skills

• Familiarity with prospecting/enrichment tools.
• Exposure to fintech, lending, or financial services environments.
• English language proficiency.

Benefits

• Competitive salaries
• Healthcare coverage
• A highly collaborative team environment that will support your professional and personal growth
• A culture that promotes work-life balance and wellbeing
• A culture of learning and innovation