Depot Officer

Job purpose

To manage the ADNOC Aviation operations i.e. depot, hydrant and into-plane operations at ADIA ensuring receipt, storage and supply (refuelling) in a safe and efficient way, and in compliance with industry and company standards.

Job specific accountabilities

• Liaises with aviation maintenance team regarding preventive maintenance, repair, modifications and serviceability of all equipment.
• Ensures efficient workforce planning and prepares duty rosters and annual leave program to ensure uninterrupted fuelling operations with special attention to the peak hours and to periodical exercises programmes.
• Keeps the team motivated and pro-actively addresses any issues related to staff morale, training, etc.

HSE & risk management

• Ensures that HSE regulations and procedures are strictly always adhered to. All incidents and accidents are timely reported and investigated. Takes necessary corrective actions to prevent any future incidents or accidents.
• Maintains the site risk register and carries out task risk assessments for all site tasks and implements the actions.
• Ensures compliance with all airport regulations, company policies, procedures and aviation industry standards.
• Carries out task assessments and quarterly inspections to ensure smooth and safe operations and takes proper corrective actions, where required.
• Ensures all recommendations from site inspections, audits, customers, etc. are closed within the target dates.
• Regularly conducts monthly safety meetings and toolbox talks with staff.

Quality & compliance control

• Ensures that all static and mobile equipment are regularly checked for quality control and for day-to-day serviceability in accordance with ADNOC Distribution and Aviation Operations Standards.
• Ensures batch control and product traceability for all receipts and deliveries.
• All quality control incidents are immediately reported, investigated in detail and corrective actions taken.

Customer relationship management

• Maintains close relationship with customers, airport authorities and other airport stakeholders.
• Seeks regular feedback and takes appropriate action.
• Takes action to resolve all reported incidents, complaints, etc. from airport stakeholders including airport authorities, customers, ground handling agencies, etc.
• Coordinates with airport security to seek support in arranging airport security passes for ADNOC staff, visitors and contractors.

Key accountabilities: operations management fuelling and depot operations

• Ensures that all product movements including receipt, storage and release are carried out in strict compliance with ADNOC Distribution Aviation Operations Standards.
• Ensures that adequate stock of aviation fuels (Jet A-1) are maintained as per requirement. Regularly updates the daily and weekly fuel requirements to operations department manager.
• Updates the stock accounting on daily basis. Investigates product gains or losses and initiates action to prevent abnormal discrepancies.
• Oversees and ensures that all fuelling operations i.e. fuelling and defueling of aircrafts are carried out in safe and efficient manner and in line with ADNOC Distribution policies and procedures and Aviation Operations Standards.
• Prepares and updates procedures and work instructions as per Aviation Operations Standards and ADNOC Distribution requirements and ensures these are followed on site.
• Ensures all sales data is timely captured in system without any errors.

Resource management & planning

• Ensures sufficient resources are available to meet the day-to-day requirements.

Minimum experience, knowledge & skills

Qualifications, experience, knowledge & skills:

• Diploma in marketing, engineering, business management or equivalent.
• Minimum 6 years of similar experience, including at least 4 years in position of increasing managerial responsibility.

Revenues / budget: As per approved financial budget

Direct reports: As per organization chart

Indirect reports: As per organization chart