Deputy Realty Manager

SUMMARY: The Deputy Realty Manager, under the direction of the Realty Manager, is responsible and accountable for the Estate Planning and Probate, Rights Protection, Native Allotments and Transactions functions of the Realty Department. Additionally, the position is responsible for the staff management of the Realty Department under the guidance and supervision of the Manager. This position acts as Acting Realty Manager during the absence of the Realty Manager.

PERFORMANCE RESPONSIBILITIES: include the following. Other duties may be assigned.

Administrative:

• Assists in establishing the working relationships with BIA, BLM, Tribal Governments and Individuals for the entire Realty Program.
• Manages the Estate Planning, Probate, Rights Protection, Native Allotment and Transactions functions for the Realty program including over 3,000 individual tracts of land within the region.
• Provides technical direction and administrative supervision to a staff of the various realty programs identified above.
• Reviews rights protection and probate packages/transactions prepared by staff to ensure that they are in accordance with federal regulations.
• Oversees the performance of all duties needed so that Native allotments are certified.
• Establishes and implements systems whereby all workload is accounted for at all times.
• Provides routine reports in a timely manner and ad hoc reports upon request.
• Consistent and dependable attendance is a mandatory requirement.
• Manages Realty quality improvement and/or special projects as directed.
• Travel is required.
• Maintains strict confidentiality of the department and clientele.

Supervisory:

• Develops a highly trained technical staff that is able to fulfill their job responsibilities in a high quality manner.
• Supervises and collaborates with the Program’s employees; encourages open two-way communication with staff to enhance job satisfaction and overall morale.
• Develops and maintains a culturally sensitive work environment.
• Ensures staff has the tools and training required to effectively do their jobs.
• Monitors all phases of the Program’s services to ensure that proper policies and procedures are in place and suited to meet client needs.
• Updates existing Program policies and creates new ones to improve service procedure standardization and to enhance systemized processes.
• Compiles, reviews and approves Program employee’s timesheets for submission to payroll.
• Conducts performance evaluations and disciplinary actions of Program staff as required.