Development Assistant

Development Assistant

Pay Grade: 107 ($25.00 per hour)

FLSA Status: Non - Exempt (29 hours per week)

J OB SUMMARY

The Development Assistant is responsible for the administrative processes to assist with the management of Live Oak Public Library’s (LOPL) fundraising relationships. Additionally, the Development Assistant coordinates development and special events in collaboration with the Special Events Coordinator. The person in this role must be extremely detailed orientated and work to ensure the delivery of impeccable donor services. This includes scheduling and booking event space; coordinating logistics with event partners and vendors; onsite organization; setup and teardown at the event space; seeking feedback around attendee experience. The Development Assistant ensures that all events reflect the library’s values, provides exceptional public service, and contribute to the library’s visibility and financial sustainability.

Reports to the Director of Development with significant interaction with the Special Events Coordinator, Finance and the Community Engagement team.

ESSENTIAL JOB FUNCTIONS

Manage gift acknowledgement process and produce donor letters

Work with Finance department on incoming gift processes

Assist with special events planning, preparation and execution.

Compile and create folders and marketing materials for Development prospect meetings

Achieve proficiency in DonorPerfect for development gift management functions

Process check requests for Department expenses

Provide backup coverage for answering main library number and meeting space reservations

Meet and greet visitors for department meetings

Write, proofread, edit and send correspondence, including donor letters, gift proposals and fund agreements.

Manage the printing and assembly of travel packets and other meeting decks

Assist with travel bookings, conference and event registrations, and the creation of travel itinerary documents

Coordinate special library-hosted events such as fundraising galas, donor recognition events and other programs collaborating with the Engagement, Special Collections Coordinator, and Public Services departments.

Develop, implement and oversee procedures for private special events.

Coordinate with IT for audio and video needs, while becoming an expert on in-house technology.

Must be available to work evenings and weekends within a 29-hour work week.

Supervise volunteers

Reviews venues to determine proper accessibility, signage, audio-visual equipment, room set-up, staffing, crowd control/traffic flow, etc.

Embraces LOPL Core Values and strategic priorities.

Demonstrates a commitment to inclusion efforts regardless of age, cultural background, ability, ethnicity, family status, gender, race, religion, sexual orientation, veteran status or national origin.

Other duties as assigned