Development Coordinator
Position Summary:
Reporting to the Director of Reunion and Volunteer Giving, the Development Coordinator provides overall administrative and program support to the Reunion and Volunteer Giving team in the Development and Alumni Relations division. This position is responsible for scheduling staff or volunteer meetings, submitting expense reports, preparing documents and presentations, managing reunion and volunteer data entry, and assisting with volunteer or donor follow-up. In addition, the incumbent compiles weekly, monthly, and ad-hoc reports regarding reunion campaign metrics, volunteer engagement, and gift officer outcomes. The Development Coordinator will work closely with the entire Annual Giving team, as well as with campus partners, to achieve the goals of the reunion and volunteer giving program.
Special Instructions to Applicants:
All interested applicants should attach a resume in the Supporting Documents section of the application, preferably in a PDF format to avoid any formatting issues.
Ideal Candidate Statement:
The ideal candidate is a self-starter who demonstrates professionalism and employs excellent organizational, interpersonal and time management skills, attention to detail, writing ability, software expertise, and a team-centered approach to success.
Workplace Requirements:
This position is offered as a hybrid role, combining both in-office and remote work to provide flexibility and support collaboration. Per Rice policy 440, work arrangements may be subject to change.
*Non-Exempt (hourly) positions under FLSA are eligible for overtime.
Minimum Requirements:
HS Diploma or equivalent
2+ years of experience in an administrative position, with extensive professional interaction with all levels of staff and leadership that are internal and external to an organization
Skills:
Proficient computer skills and demonstrated experience with office software and email applications
Proficiency in Microsoft Office Suite
Demonstrated success in follow-through and completing routine tasks
Advanced organizational skills and attention to detail
Advanced verbal and written communication skills
Excellent customer service and interpersonal skills
Ability to prioritize and multi-task
Preferences:
Bachelor’s Degree
3+ years of related experience
Experience in a fundraising environment in an educational or non-profit organization
High level of maturity and emotional intelligence with capability of exercising good judgment
Ability to handle sensitive and confidential information appropriately and tactfully
Familiarity with fundraising database software and recordkeeping
Detail oriented with strong organizational skills and the ability to handle multiple priorities in a fast-paced environment
Creativity, motivation, and superior problem-solving skills
Experience with Blackbaud CRM or other advancement system
Experience in a PC Windows environment
Ability to adapt to different software applications
Familiarity with ERP systems (Oracle, Workday, etc.)
Experience in online accounting and transaction vouchering
Essential Functions:
Generates routine communications; coordinates production (formatting, copying, etc.) and distribution of documents, such as presentations, reports, brochures, and displays
Plans and schedules calendar(s), resolves calendaring conflicts, and arranges travel
Processes and monitors financial transactions, including resolution of discrepancies
Performs other duties as assigned
Additional Functions:
Manages reunion and volunteer information in OwlConnect, the campus-wide advancement system and GiveCampus, the Development and Alumni Relations volunteer management system
Serves as liaison to teams within Development and Alumni Relations and with campus partners
Oversees special projects as assigned
Open office environment
Rice University HR | Benefits:
Rice Mission and Values: Mission and Values | Rice University
Rice University is committed to ensuring Equal Employment Opportunity and welcoming the fullness of diversity into our candidate pools. Rice considers qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status. Rice also provides reasonable accommodations to qualified persons with disabilities. If an applicant requires a reasonable accommodation for any part of the application or hiring process, please get in touch with Rice University’s Human Resources Office via email at [email protected] for support.
If you have any additional questions, please email us at [email protected]. Thank you for your interest in employment with Rice University.