Document Controller

With Aibel you have a chance to develop your career through a range of projects in renewables and oil and gas. We call ourselves Engineering Pioneers. Whatever our job is, we approach it with creativity, curiosity and a drive to find new and better solutions. First we imagine the future. Then we build it.

Job responsibilities:

• Report to the Manager in Engineering Management and Project Engineering Manager when assigned to projects.

• Establish and maintain project-specific document control systems and processes.

• Manage the complete lifecycle of project documentation from creation to archiving for engineering and supplier documentation, including:

  • Document registration, distribution, and tracking.

  • Review document submissions for compliance with project numbering, naming conventions, and revision controls.

  • Ensure timely distribution of issued documents to internal and external stakeholders.

  • Verification of document authorization and compliance with quality procedures.

  • Maintenance of Master Deliverables Register.

  • Control of document numbering and revision management.

  • Electronic and hardcopy filing, archiving, and records management.

• Generate document logs, transmittals, reports, and project documentation records.

• Provide document reproduction, scanning, filing, retrieval, and distribution support.

• Compile document packages, data books, and project handover documentation.

• Prepare weekly document control updates and participate in departmental/project meetings.

• Ensure document management activities are performed using systems such as ProArc or other EDMS platforms.

• Support continuous improvement initiatives, quality objectives, and training activities.

• Maintain a safe, professional, and positive work environment.

• Adhere to company policies, code of conduct, and the highest standards of ethical behaviour.

Work experience requirements:

• 5 years of document control experience within the Oil & Gas or EPC industry.

• Experience supporting FEED, detailed engineering, EPC, EPCC, or FPSO projects is preferred.

• Familiarity with engineering documentation and industry standards

Qualifications:

• ITE/Diploma in Business Administration, Engineering, or a related discipline.

Other skills:

• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

• Hands-on experience, ProArc, or similar systems.

• Understanding of document numbering systems, revision control, and transmittal processes.

We regret only shortlisted candidates will be notified

Other information:
Work location: Singapore
Application deadline: