Document Controller

Roles and responsibilities:

• Document control & management
  Maintain and organize all incoming and outgoing documents (drawings, submittals, RFIs, reports), ensuring proper filing and tracking.
• Version control
  Ensure that only the latest revisions of documents are in circulation and obsolete versions are properly archived.
• Submission tracking
  Log, track, and follow up on submissions such as shop drawings, material submittals, and as-built drawings.
• Distribution
  Circulate documents to relevant stakeholders (consultants, contractors, client) and maintain distribution records.
• Register maintenance
  Update document registers (submittal logs, drawing registers, RFI logs) regularly.
• Compliance
  Ensure documentation follows project procedures, standards, and naming conventions.
• Coordination support
  Assist engineers and project teams in retrieving documents and maintaining workflow efficiency.
• Archiving
  Properly store final and approved documents for future reference and handover.

Must have skills:

• Experience in Managing projects documents and logs for the ID projects.
• Have experience in organizing, detail- oriented and capable of handling a high volume of technical documents.
• Fluent in English - writing and speaking.

• Manage Site Offices for ASCC and Consultants and Client
• All Submittals from ASCC and Subcontractors
• Ensuring all Logs are updated weekly by both ASCC and Subcontractors
• Letters for Projects
• Arranging coordination for all NOC’s from various Authorities
• Weekly Progress Report Coordination and issue to GAJ
• Arrange for Drivers for Documents to be delivered or collected from various offices like: GAJ, Al Quoz, RAK, etc.
• Intake of all Subcontractors Material Samples and Document submittals
• Dealing with any Consultant and/or Client requests
• Keeping timesheets and records to accounts
• Dealing with and answering all mails from Consultants and Subcontractors
• Filing and recording weekly MOM for meetings.
• All Project Documents filing
• Raising PR’s for Project
• Managing Petty Cash for Project
• Managing site staff on site such as: Teaboy, Nurse, Driver, etc.
• Shopping for Project Offices Welfare facilities
• Keeping records of all Project Staff Vacation Tracker
• Updating weekly Trackers for Project including Authorities and NOC’s
• Scanning and Photocopy works for ASCC Staff and Consultants and Client
• Keeping track of all Stationery required for site offices
• Administration work for projects