Documentation Specialist
Summary
Full-time, on-site Documentation Specialist in the Quality Assurance department at Taylor Forge Engineered Systems in Paola, KS. Supports document control — distributing formal documents, reviewing and compiling quality records, and preparing material test reports and ASME code data — to maintain the company's Quality Management System.
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Position:
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Documentation Specialist |
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Department: |
Quality Assurance |
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Supervisor:
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QA Engineer |
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Location: |
Paola, KS |
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Classification:
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Full-Time |
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Status: |
Non-Exempt |
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Date: |
May 26, 2022 |
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Job Summary:
Under the general direction of the QA Engineer, the Documentation Specialist is responsible for supporting all aspects of document control, both internally within our organization and with our customers. Document control will include distribution of formal documents; review, organization, and compilation of quality records; and other tasks to support the Quality Management System (QMS).
Main Duties/Responsibilities:
- Demonstrate and instill the company’s core values in all aspects of the job.
- Ensure a safe working environment is maintained at all times by following and promoting safety policies and procedures
- In collaboration with other support functions, strive to do things right the first time.
- Review, revise, and maintain documentation processes and procedures.
- Work closely with Project Managers and Project Engineers to ensure contractual documentation obligations are met.
- Expedite customers, suppliers, and internal personnel to ensure documentation flow supports the overall project schedules.
- Process, record, distribute or submit, and file project transmittals and controlled documents.
- Develop final data packages for projects (e.g., compiling, organizing, copying/scanning, etc.).
- Review and evaluate material test reports against purchase order requirements for acceptability.
- Prepare internal material test reports, certificates of conformity, and ASME Code data reports in a timely manner for the completion of each project.
- Assemble and retain working QA/QC files as documents are received from the different fabrication facilities.
- Issue and manage training to designated personnel in reference to various QMS documents, Engineering Standards, and industry Codes/Standards.
- Assist in the evaluation, selection, and management of any processes and/or software required to perform document control activities more effectively.
- Participate in general process improvements and initiatives.
- Perform various other documentation and administrative duties as needed.
