Enterprise Sourcing and Procurement (ESP) Administrator

Responsibilities

• Assist in the preparation, review, and execution of contracts and NDAs via Wet-ink or E-Sign.

• Assist to coordinate and schedule interview and meetings.

• Maintain and update procurement records, including contracts, purchase orders, and vendor information.

• Provide end-to-end support for low value purchases and manage simple/ straightforward subscriptions independently.

• Liaise with vendors to add, remove, or transfer users as needed.

• Invoice processing.

• Track contract renewals and manage the renewal process.

• Enter and maintain accurate records of procurement activities in relevant systems (e.g., INFOmatch, SAP, Coupa).

• Ensure data integrity and consistency across all procurement management systems.

• Generate ad-hoc business reports and regular procurement reports to support internal stakeholders.

• Maintain procurement documentation and ensure compliance with record-keeping requirements.

• Perform other administrative duties as assigned, supporting projects and operations related to sourcing, operations, and procurement.

• Provide support for simple end-user queries.

Requirements

• Possess a diploma or degree in Business Administration, Finance, Information Systems, or related fields.

• 1 to 3 years of experience in administrative roles.

• Strong organizational and time management skills.

• Excellent attention to detail and accuracy.

• Proficiency in using Microsoft Office and Procurement management systems and tools (Bonus if the resource has experience in tools like INFOmatch, SAP, Coupa).

• Effective communication and interpersonal skills.

• Ability to handle multiple tasks and prioritize effectively with minimal supervision.

• Basic knowledge of procurement processes and vendor management