Event Coordinator

If you have exceptional organizational skills and love planning memorable events for a wide variety of clients, we would love to have you join our team as an event coordinator. You will be the "go-to" person for clients, staff, and vendors and will coordinate everything from a big-picture viewpoint to create flawless experiences for sponsors and guests. We are passionate about exceeding our clients' expectations and trust a large part of that responsibility to our event coordinator, so we offer competitive compensation and a fun and supportive work environment. Bring your problem-solving skills and passion for perfection to our company and enjoy the satisfaction of turning ideas and dreams into reality.

Job Responsibilities

• Plan and organize events according to customer requirements, including researching and hiring vendors, booking venues, planning transportation, inviting participants, and creating signage.

• Communicate directly with the customer throughout the event planning process to learn requirements and goals, coordinate guest list and vendor specifications, and ensure all parties understand relevant information and details.

• Meet with sponsors, committees, organizations, and executives as necessary to discuss and plan event specifications such as scope, format, budget, administrative details, and special requirements.

• Negotiate contracts with venue personnel, caterers, hospitality staff, A/V providers, and other vendors to acquire necessary services and activities for events while meeting budgetary objectives.

• Monitor and oversee events from preparation and set-up through teardown to ensure adherence to planned format, compliance with regulations, cooperation between vendors, resolution of issues, and overall satisfaction of participants and sponsors.

• Perform post-event tasks promptly such as meeting with clients to ensure satisfaction, reviewing invoices and bills, approving payments, and documenting issues and resolutions.

• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.

• High school diploma plus minimum three years planning experience

• Excellent written and verbal communication skills, including ability to handle conflict calmly and professionally

• Detail-oriented and reliable with good time-management skills

• Able to work well individually and in a group

All your information will be kept confidential according to EEO guidelines.

Send us your resume for consideration!