Event Coordinator

Responsibilities:

• Support in managing assigned client accounts.
• Act as a point of contact for clients on operational matters.
• Assist in preparing proposals, quotations, and project updates.
• Follow up with clients on timelines, confirmations, and deliverables.
• Attend client meetings, presentations, and site recce as required.
• Ensure client instructions and feedback are clearly documented and communicated internally.
• Coordinate event logistics, manpower, production, and timelines.
• Prepare internal execution briefs and production forms.
• Conduct site recce and liaise with operations for technical readiness.
• Coordinate closely with operation department to ensure smooth execution.
• Liaise with vendors (AV, staging, printing, logistics, etc.)
• Track project progress and highlight risks early.
• Be present on-site during setup, event, and teardown.
• Supervise vendors, crew, and event flow.
• Handle operational issues independently and escalate major issues promptly.
• Maintain project documentation, checklists, and post-event records.
• Support costing tracking and variation documentation.
• Assist in post-event reporting.
• Perform ad-hoc administrative duties related to events.

Requirements:

• Diploma or Degree in Integrated Events & Project Management or related field.
• Minimum 2-3 years of relevant working experience in event coordination or operations.
• Experience coordinating vendors, manpower, logistics, and event timelines.
• Able to communicate with clients on operational matters.
• Strong organisational and coordination skills.
• Able to handle multiple tasks and work under pressure.
• Willing to work flexible hours, including weekends and event days.
• Proficient in Microsoft Office; experience with event documentation is an advantage.