Event Executive

The Event Intern will support the production and operations team in planning, coordinating, and executing wedding and branded events. This is an entry-level role designed for freshers or early professionals looking to build hands-on experience in the event and media industry. The intern will assist with pre-event prep, on-site execution, vendor coordination, and post-event wrap-up.

Key Responsibilities

1. Pre-Event Assistance

• Help the team prepare event kits, shoot checklists, and travel packs
  

• Coordinate with internal team leads to confirm function-wise assignments and packing needs.
  

• Assist in preparing Google Sheets/Notion trackers for each event (timelines, vendors, functions).
  

• Share Google Map links, dress codes, and shoot reminders with teams as guided
  

2. Vendor Research & Coordination

• Assist in researching new vendors (decorators, venues, makeup artists, etc.) as per event needs
  

• Maintain a vendor database with contact info, pricing, and service notes
  

• Coordinate basic confirmations with vendors under supervision
  

• Help source local vendors or last-minute event items (via calls or site visits).
  

3. On-Ground Event Support

• Be present at events to support the logistics team and operations manager
  

• Help manage coordination between team members, vendors, and clients
  

• Assist with backstage prep, material handover, or welcoming vendors
  

• Track timelines on-site and take basic event day notes (what worked / what didn’t).
  

4. Post-Event Wrap-up

• Help compile function-wise summaries or debrief notes for internal review
  

• Support in returning gear, organizing files, and labelling assets after the event
  

• Maintain attendance and event logs as directed by the operations team
  

• Assist in preparing event wrap-up folders on Drive or Notion