Event Staging Sales Coordinator

About the role

The Event Staging Sales Coordinator at IMS Technology Services is responsible for supporting sales and account managers, with account reconciliation, reporting, pipeline management, lead generation research, supporting marketing initiatives, and sales document management. The role emphasizes accuracy, efficiency, and productivity. Key responsibilities include managing and reporting inHubSpot.com., processing documentation, assisting in handling accounts receivable and payable, coordinating with internal departments, supporting sales and account managers, and ensuring compliance with IMS business policies and procedures. This position is expected to be on site in Linwood, Pa., five (5) days a week.

What you'll do

• Works directly with VP of Business Development in pipeline management, sales reporting, marketing initiatives, lead generation and assignments, proposal generation and asset management.
• Assist in implementing changes or additions requested by the Sales and Account Managers and communicate these to internal departments.
• Request and process documentation from external clients, including certificates of insurance, W9’s, terms and conditions, and credit terms and requests.
• Ensure receipt and proper filing of signed quotes, tax exemption certificates, and related documents in conjunction with the Sales and Account Management and collaborating with Corporate Services Team.
• Co-manage and maintain HubSpot (www.hubspot.com) with Senior Management, Sales Managers, Account Managers, including reporting.
• Work within MS Power BI to align and report on critical sales data.
• Co-manage and maintain Boomer.com regarding exhibit order and ICW support, sales lead generation, qualifying and assignment.
• Manage, track, and distribute customer surveys.
• ·Review and act on IMS Reports as requested and communicate updates.
• Assist Sales and Account managers in verifying discrepancies and resolving billing/invoicing issues.

Qualifications

• High school diploma or GED required; Associate degree in business services or better is preferred.
• Minimum of 2-3 years of event, business services sales reporting experience.
• Strong Proficiency in MS Office Suite (Teams, Word, Excel, Outlook) and MS Power BI.
• Experience with HubSpot and MRP and CRM systems; knowledge of similar Sales CRM’s will be considered.
• Excellent verbal and written communication skills.
• Strong organizational, prioritization, and planning skills.
• Ability to manage multiple priorities and timelines independently.
• Attention to detail and high level of accuracy.
• Effective team player with initiative.
• Participate in related departmental initiatives as assign