Executive Assistant

You will support the Japan President by managing complex calendars, travel, expenses, written communications, and leadership follow-ups. You will keep planning cycles, interviews, offsites, events, and cross-functional activities on track while protecting leadership focus and improving operating processes.

Responsibilities

• Manage complex scheduling across senior leaders and stakeholders
• Prioritize calendars to align time with business impact
• Protect leadership focus and optimize bandwidth
• Coordinate domestic and international travel logistics
• Manage expenses through Ramp accurately and promptly
• Draft and refine internal communications, presentations, and leadership updates
• Summarize meetings and drive follow-ups
• Keep key meetings, planning cycles, and cross-functional touchpoints on track
• Partner with Recruiting to support efficient interview days
• Plan GTM offsites, including venue sourcing, hotel contract negotiations, and travel coordination
• Manage event catering, restaurant reservations, budgets, and vendor relationships

Requirements

• 6+ years of experience as an Executive Assistant or in a similar role
• Experience supporting senior leaders in a fast-paced, tech-forward environment
• Business writing
• Prioritization
• Attention to detail
• Japanese language fluency
• English language fluency
• Slack
• ChatGPT
• Notion AI