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Executive Assistant - CEO

About the Role

We are looking for a high-leverage Executive Assistant to act as a strategic right hand to our CEO. This is not a typical administrative position. Beyond handling calendar management and travel coordination in a fast-paced, chaotic environment, you will play an active role in driving operational efficiency.

We need a clear-thinking, proactive problem solver who can jump right in without needing hand-holding. You will analyze data, build reports, identify operational gaps, and bring solutions to the table before issues arise.

Key Responsibilities

1. Executive Operations & Gatekeeping

  • Act as the primary point of contact and buffer for the CEO, managing internal and external communications with tact and judgment.

  • Maintain complete situational awareness of the CEO’s priorities, deadlines, and ongoing projects.

  • Manage complex, fluid calendars across multiple time zones, adjusting dynamically to continuous travel schedule changes.

  • Handle seamless international travel arrangements, itineraries, and logistics.

2. Data Analysis & Business Intelligence

  • Gather data across departments to create clear, actionable executive reports, dashboards, and presentations.

  • Continuously audit workflows and metrics to identify gaps, inefficiencies, and areas for process improvement.

  • Conduct research and synthesize complex information into quick, digestible briefs for decision-making.

3. Financial & Administrative Support

  • Assist with financial tracking, expense management, budget auditing, and financial reporting.

  • Monitor key financial indicators and track cross-departmental deliverables to ensure projects remain on budget and on schedule.

  • Handle confidential business and financial information with high discretion.

Requirements & Qualifications

  • Turnkey Capability: Proven experience as an Executive Assistant, Chief Of Staff, Business Operations Manager, or Strategic Coordinator. You can drop into a fast-moving environment on Day 1 without requiring extensive training.

  • High IQ & Analytical Thinking: Exceptional logic and problem-solving ability. You don't just report data; you understand what the numbers mean and recommend action.

  • Proactive & Autonomous: You anticipate needs before they are voiced and actively look for ways to lighten the CEO's operational load.

  • Chaos Tolerance: High adaptability, mental resilience, and composure in fast-changing, high-pressure environments.

  • Financial Literacy: Comfort with numbers, spreadsheets, financial statements, and basic business finance principles.

  • Time Zone Agility: Willingness and technical setup to work asynchronously and align with the CEO’s shifting global schedule.

  • Tech Savvy: Advanced proficiency in modern workspace tools (e.g., Claude, Notion, Slack, Google Workspace, Excel/Google Sheets, project management platforms).

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What this application asks

lever

Resume/CV, Full name, Email, Phone, Current location, Current company, LinkedIn Profile URL

  • Current Monthly Salary/Compensation (USD)
  • Expected Monthly Salary/Compensation (USD)
  • Please record a 2–5 minute video or audio introducing yourself and highlighting your customer support experience. You may use WingIntro (https://www.wingintro.com/) or Loom (https://www.loom.com/) if WingIntro is unavailable. Ensure your recording is clear, completed in a quiet environment, and professionally presented. In your recording, please tell us what interested you in this role and why you want to join Wing, describe one significant improvement you made at a previous company that is relevant to this role, and share a difficult decision you had to make in a previous job, including the situation, your decision, and the outcome. Failure to submit this requirement may result in the disqualification of your application. Once completed, paste your WingIntro or Loom URL below.
  • Desired Compensation
  • Potential Start Date
  • Current Location
  • Have you held a formal Customer Support leadership role (e.g., Team Lead, Manager, Head of Customer Support))? choose one · optional
  • Please record a 2–5 minute video or audio introducing yourself and highlighting your customer support experience. You may use WingIntro (https://www.wingintro.com/) or Loom (https://www.loom.com/) if WingIntro is unavailable. Ensure your recording is clear, completed in a quiet environment, and professionally presented. In your recording, please tell us what interested you in this role and why you want to join Wing, describe one significant improvement you made at a previous company that is relevant to this role, and share a difficult decision you had to make in a previous job, including the situation, your decision, and the outcome. Failure to submit this requirement may result in the disqualification of your application. Once completed, paste your WingIntro or Loom URL below. written answer · optional
  • What's your expected compensation?
  • What university did you go to, and what did you study?
  • Are you able to work evenings, nights, late nights? choose one
  • Are you open to traveling if needed? (rare) e.g. to USA, Hong Kong, UK, Dubai choose one
  • Are you happy to handle a wide variety of duties, often things that you do not have experience with? choose one
  • Would you say you are capable at Excel / Google Sheets? choose one
  • What makes you exceptional? written answer
  • This will be a high-intensity, high-expectation role. Do you think you will be able to thrive in such an environment? written answer

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