Executive Assistant - Chairman's Office

• Manage and prioritize the Chairman’s calendar, including scheduling meetings, appointments, and travel arrangements.
  
• Coordinate internal and external meetings, ensuring all logistics are handled efficiently.
  
• Prepare meeting agendas, take minutes, and follow up on action items as needed.
  
• Handle sensitive and confidential information with utmost discretion.
  
• Act as the primary point of contact between the Chairman and internal/external stakeholders.
  
• Draft, review, and manage email correspondence on behalf of the Chairman.
  
• Screen and prioritize phone calls, emails, and other communications.
  
• Assist in managing key projects, ensuring deadlines are met and progress is tracked.
  
• Prepare presentations, reports, and other documents for executive meetings and events.
  
• Conduct research and gather information as needed for decision-making purposes.
  
• Arrange complex travel itineraries, including flights, accommodation, and ground transportation.
  
• Ensure all travel plans are cost-effective and efficient.
  
• Prepare detailed travel agendas, and manage changes to schedules if necessary.
  
• Maintain relationships with external clients, board members, and key stakeholders.
  
• Organize and coordinate events, conferences, and meetings with high-level executives.
  
• Manage the Chairman's office environment to ensure it is functional and organized.
  
• Assist with general office tasks such as filing, ordering supplies, and maintaining an organized filing system.
  
• Organize and coordinate executive team meetings, off-sites, and corporate events.
  
• Plan team-building activities and other internal events as required.
  

Requirements

• A bachelor's degree in Business Administration, Communications, or a related field is preferred.
  
• Minimum of 5 plus years of experience as an aviation professional (cabin crew preferred)
  
• Experience in a fast-paced corporate environment is highly desirable.
  
• Exceptional organizational skills and attention to detail.
  
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant reporting tools.
  
• Ability to multitask, prioritize, and manage time effectively.
  
• Strong problem-solving skills and the ability to adapt to changing circumstances.
  
• Excellent interpersonal skills and the ability to build relationships with stakeholders at all levels.
  
• Strong research, analytical, and planning skills
  
• Excellent organizational and communication abilities