Executive Assistant

You will provide comprehensive executive assistant support to HR Business Partners and the L&D Lead within the Human Capital Management team in London. You'll take ownership of diary management, complex meeting coordination, and travel arrangements, while also playing a meaningful role supporting Learning and Development initiatives. You'll bring curiosity, emotional intelligence, and a 'white glove' service mentality to manage relationships and drive clarity among senior stakeholders, collaborating globally with other Executive Assistants.

Responsibilities

• Provide proactive diary management using MS Outlook, anticipating scheduling needs and resolving conflicts
• Coordinate complex internal and external meetings including room bookings, AV requirements, catering, and guest management
• Manage and prioritise a high volume of scheduling requests and recruiting coordination
• Arrange domestic and international travel including itineraries, visas, accommodation, and ground transportation
• Monitor and manage incoming correspondence, flagging priority items and preparing responses or briefing notes
• Respond to internal and external queries with professionalism
• Maintain well-organised electronic filing systems
• Coordinate scheduling and logistics of L&D programmes, workshops, and training sessions
• Maintain L&D calendars and tracking documentation
• Assist in preparation of training materials, presentations, and post-session follow-up communications
• Liaise with internal stakeholders and external training providers
• Support onboarding by coordinating induction schedules for new joiners
• Track participation data and feedback for L&D programmes
• Provide administrative support for learning technologies including LinkedIn Learning and SAMA coaching platforms
• Maintain a tracker of approved vendors and coaches, coordinating onboarding, contracts, and invoice processing
• Prepare high-quality presentations, reports, and briefing documents
• Support organisation and delivery of team events
• Provide ad hoc project and administrative support to the broader HCM team
• Manage invoices, expenses, and travel budgets
• Provide buddy support and absence cover for fellow Executive Assistants

Requirements

• Extensive Executive Assistant and/or Administrative experience supporting at senior leadership or Partner level, ideally within financial services, private equity, or professional services organisations
• Undergraduate degree preferred
• Demonstrable experience in complex diary and schedule management across multiple time zones
• Experience supporting or working alongside an HCM, People, or Learning & Development function is desirable
• Familiarity with coordinating training programmes, events, or talent initiatives is an advantage
• Comfortable working within a fast-paced, international environment with a high degree of autonomy
• Advanced proficiency in Microsoft Office Suite and collaboration tools (Zoom, Teams, document-sharing platforms)
• Strong communication, interpersonal, and stakeholder management skills