Executive Assistant (Mid-level, Full-Time)
About Assistantly
Assistantly places elite Unicorns into high-performing client environments where expectations are clear, the bar is high, and the support is real.
Our evergreen Executive Assistants join our talent bench and are matched with founders, executives, and leadership teams who need strong operators. You’ll have ongoing coaching, clear standards, and a Success Manager to support your growth.
This isn’t freelance or temporary work. It’s a long-term career pathway designed for impact, stability, and advancement.
About the Role
As an Executive Assistant with Assistantly, you’ll support fast-moving leaders by bringing structure, organization, and world-class execution to their workflow. You’ll handle the operational rhythm that keeps businesses running, while demonstrating the qualities we value most: proactivity, initiative, critical thinking, dependability, responsibility, and a strong work ethic.
This role is perfect for a mid-level EA who thrives in dynamic environments and takes full ownership of their lane.
Requirements
Responsibilities
- Manage inboxes, calendars, scheduling, and follow-ups
- Prepare documents, reports, and meeting notes
- Coordinate tasks, timelines, and day-to-day priorities
- Support light operations, project management, or reporting
- Conduct research to support decisions and strategy
- Handle personal or administrative support items as needed
- Maintain clean communication flow between the client and stakeholders
- Operate from SOPs while improving systems and processes
Non-Negotiables
- 3+ years of Executive Assistant or operations experience
- Strong written and verbal English
- Highly proactive; never waits to be told what’s next
- Critical thinker with strong judgment and prioritization skills
- Dependable, responsible, and consistent in follow-through
- Works well in fast-paced, high-expectation environments
- Strong experience with Google Workspace and communication tools
- Comfortable adapting to different leadership styles
Benefits
- Competitive salary
- Paid US holidays
- Paid wellness days
- Health & wellness allowance
- Monthly profit sharing
- AI, Operations, and Leadership upskilling
- Dedicated Success Manager and long-term placement support
As published by workable · 7 questions · 2 written answers
Basics
First name, Last name, Email, Phone, Where are you located?, Photo, What is your LinkedIn URL?, Resume, 🔗 Please provide a shareable link to your creative portfolio., Education, Nickname
Short answers (1)
- What languages do you speak fluently?
Pick from a list (4)
- Which industries are you especially familiar?
- Who is the Assistantly recruiter who connected with you?
- Are you able to commit to full-time hours?
- Have you worked remotely with international clients?
Written answers (2)
- What software, tools, or applications are you most proficient with? (For example: MS Office, Google Workspace, Slack, etc.)
- Record a 60-90 second Loom (camera optional) answering the following: Tell us about a recent task where you used AI to improve speed, quality, or thinking. What was the task, what tool did you use, and what part still required your own judgment? Paste a public link below with viewing permissions set to “Anyone with the link.”