Executive Assistant & Operations Coordinator
We move fast, and one person holding the centre makes the difference. This role combines executive
assistance to the founder with company administration, HR coordination and accounts liaison. You’ll be the
person who keeps track of what’s pending, who owes what, and what’s about to slip — taking ownership of
things and seeing them through to completion.
For the right person, this role expands into an operations coordination position.
- Executive & personal assistance
- HR coordination
- Accounts liaison
- Office administration
Executive & personal assistance
• Manage the founder’s calendar, meetings, travel and follow-ups
• Handle correspondence, calls and coordination with clients and vendors
• Manage personal and business paperwork, banking errands, chequebooks and documentation
HR coordination
• Maintain attendance, leave and shift records; coordinate rosters with team leads
• Handle onboarding and exit paperwork, offer letters and employee documentation
• Track statutory compliance (PF, ESI) with the accounts team
Accounts liaison
• Follow up on invoices and payments with clients and vendors
• Manage petty cash and reimbursements
• Coordinate with the CA and accounts team on monthly closures, GST and TDS. You won’t be doing the
accounting — you’ll be making sure nothing gets missed, no deadline is skipped, and no document is
left unsubmitted.
Office administration
• Vendor management and negotiation: supplies, housekeeping, IT, utilities
• Office upkeep, asset tracking and general facilities
• Graduate in business administration, management or a related discipline; 5-7 years in an EA, admin, HR
or coordination role
• The ability to chase people and close loops without being told twice. This is the single most important
requirement for this role.
• Experience with Monday.com or a similar tracking tool, or the ability to learn one quickly
• Strong written and spoken English and Hindi
• Complete discretion with confidential information — you’ll have access to financial, salary and personal
records
• Based in or able to reliably commute to Gurgaon