Executive Assistant

About the role

We’re hiring a high-performing executive assistant to support senior leadership in a fast-paced, high-accountability environment. This is not a basic admin role. You’ll act as a gatekeeper, operator, and strategic partner — ensuring executives stay focused on high-impact work while you handle execution, coordination, and communication. If you’re someone who anticipates needs, solves problems before they happen, and thrives under pressure, this role puts you at the center of decision-making.

What you’ll own

Calendar & scheduling management
Manage complex executive calendars across multiple time zones
Prioritize requests, resolve conflicts, and optimize time usage
Coordinate meetings using:
Google Calendar
Microsoft Outlook
Ensure executives are always prepared and never double-booked

Communication & executive support
Draft, edit, and send professional emails and memos
Screen inbox, calls, and requests — escalate only what matters
Act as a liaison between executives, clients, and internal teams
Maintain clear, professional communication across stakeholders

Meeting preparation & follow-up
Prepare agendas, talking points, and briefing documents
Gather and synthesize key information before meetings
Take notes, track action items, and ensure follow-through
Keep executives aligned on priorities and outcomes

Travel & logistics
Coordinate domestic and international travel
Book flights, hotels, and transportation
Build detailed itineraries and manage last-minute changes
Handle expense tracking and reimbursements

Project & priority management
Track executive priorities and ongoing initiatives
Follow up with teams to ensure deadlines are met
Conduct research and prepare reports or summaries
Support decision-making with structured information

Administrative operations
Maintain organized digital filing systems
Manage document versions, approvals, and workflows
Handle confidential information with discretion
Support onboarding/offboarding for senior roles

What success looks like

• Executive calendars run flawlessly
• No missed meetings, delays, or communication gaps
• Executives stay focused on strategy — not admin work
• Tasks are anticipated and handled proactively
• Stakeholders receive fast, clear, and professional responses

What makes you a strong fit

• Highly organized and detail-oriented
• Proactive — you think ahead, not react
• Strong communicator with executive-level polish
• Comfortable in fast-paced, high-pressure environments
• Able to manage multiple priorities without dropping quality

Requirements (must-have)

Experience
3+ years supporting senior executives
Experience managing complex calendars and travel logistics

Core skills
Proficiency in:
Google Workspace
Microsoft Office
Strong written and verbal English communication
Ability to manage scheduling across time zones
High level of discretion and confidentiality

Nice to have
Experience in startups, agencies, or high-growth environments
Familiarity with tools like:
Slack
Zoom
Notion
Asana
Experience supporting multiple executives
Exposure to project or operations management

What a typical day looks like

• Review calendar and prepare executive briefing notes
• Manage inbox, filter priorities, and draft responses
• Coordinate meetings, agendas, and logistics
• Handle travel planning or expense tracking
• Follow up on key initiatives and deadlines
• Prepare next-day schedule and priorities

In short: You ensure the executive operates at maximum efficiency, clarity, and control.

Key metrics (KPIs)

• Calendar accuracy and conflict reduction
• Speed and clarity of communication
• On-time follow-ups and task completion
• Executive satisfaction and dependency reduction
• Smooth travel and logistics execution

Interview process

• Initial phone screen
• Video interview with recruiter
• Practical task (briefing memo or scheduling scenario)
• Client interview
• Offer & background verification

If you’re an execution-focused executive assistant who thrives on ownership, precision, and keeping leaders organized, this role gives you direct exposure to high-level decision-making. Apply now and become the right hand to leadership.