Executive Assistant To The Managing Director

This isn't a calendar-and-travel role with HR bolted on. It's the operating spine of leadership, the person who keeps decisions moving, runs research before they're asked, plans around how a traditional textile business actually works, holds the rope across three time zones, and knows where every contract, vendor, and onboarding doc lives.

Responsibilities:

• Calendar management for the COO and director across Indian, Egyptian, and Bangladeshi time zones.
• Travel coordination: domestic and international itineraries, visas, and expense tracking.
• Email management and inbox triage for senior leadership.
• Meeting coordination, agendas, structured note-taking, action items, and clean follow-through.
• Research and pre-read market intel, competitor moves, vendor due diligence, and briefing notes for leadership decisions.
• Planning support: Translate leadership requirements into structured plans, timelines, and follow-ups with a real understanding of how a traditional textile and yarn business operates.
• Expansion and digitalisation projects coordinate the workstreams behind new market entries, new product categories, and the back-office digitalisation roadmap
• Vendor management liaison, negotiation support, and documentation.
• Document management contracts, MIS reports, dashboards, and filing systems.
• Cross-functional coordination across export, import, and back-office teams.
• Culture stewardship models the standards leadership wants to scale across the organisation; the EA to the top of the house sets a tone.

Requirements:

• A front-row seat at how a multi-country, multi-vertical trading business actually runs and how a traditional one transforms.
• Direct exposure to senior leadership and decision-making at the top of the house.
• A skill set most EAs spend a decade assembling: calendar, travel, vendor, HR, research, projects, and international stakeholder coordination all in one seat.
• Real upside if you scale with the business as it expands into new categories, new markets, and a more digital way of working.

Good to Have:

• 2.5+ years as an executive assistant, personal assistant, or operations coordinator, ideally supporting senior leadership.
• Fluent in English and Hindi, written and verbal.
• Ridiculously organised. Sharp note-taker. Closes loops.
• Can hold ten threads in your head without dropping one.
• Research-minded: comfortable digging into a topic, summarising it crisply, and bringing back what leadership actually needs to decide.
• Bridge-builder: respect for the way a 16-year-old textile trading house operates, paired with the curiosity and tech fluency to help push it forward.
• Tech-savvy: Google Workspace, Microsoft Office, MS Excel, scheduling tools, basic dashboards.
• Comfortable with AI tools and quick to pick up new platforms; a bonus if you've used AI for research, drafting, or workflow automation.
• Adaptable. Unfazed when priorities shift mid-morning.
• Carries themselves with the kind of professionalism and discretion that sets a standard others follow.