Executive Assistant to the Vice President, Human Resources

We are currently seeking an Executive Assistant to the Vice President, Human Resources to join our Human Resources team!

Job Overview

This role reports to the Vice President, Human Resources and works closely with other Executive Assistants of the University Senior Executives.

The Executive Assistant to the VP, HR performs a wide variety of complex and confidential administrative duties and has a strong communication role in support of the Vice President, Human Resources.

The Executive Assistant performs duties that require considerable confidentiality and sensitivity, initiative, tact, maturity, and independent judgment. The Executive Assistant demonstrates discretion in preparing, disclosing, and handling information of a confidential, controversial, and sensitive nature; establishes work priorities and remains flexible; possessing strong interpersonal, organizational, and communication skills.

The Executive Assistant has regular contact with Senior Executive and other leadership teams as well as the operating divisions’ management team members. The Executive Assistant is a communication liaison within and outside of Human Resources and receives questions from key parties across the organization. The Executive Assistant has a strong internal and external communication role including liaising with key parties across the university, law firms, PSEA, and external organizations to discuss objectives, issues, and priorities.

Education and Experience

• Minimum of 5 years recent related experience in a senior administrative support role.
• Bachelor’s degree in a relevant field preferred.
• Experience monitoring budget expenditures.
• Experience in a communications field desirable.
• Or an equivalent combination of education and experience.

Knowledge, Skills & Abilities

• Ability to work independently and to resolve administrative issues/problems.
• Professional and personal attributes that provide a positive impression of the senior administrative office.
• Demonstrated ability to use related equipment including word processing, spreadsheet, data base, and presentation software at an advanced level.
• Demonstrated flexibility to meet and adapt to changes in organizational priorities.
• Discretion and ability to maintain confidentiality.
• Outstanding organizational skills and ability to prioritize workload and work under time pressures to meet deadlines.
• Demonstrated ability to communicate effectively both verbally and in writing including the ability to respond politely and diplomatically to both internal and external inquiries.
• Demonstrated interpersonal and strong writing skills to provide effective administrative support at the executive level.
• Demonstrated ability to provide guidance and direction to others.
• Demonstrated tact and discretion in preparing, disclosing, and handling information of a confidential and/or sensitive nature.
• Demonstrated time management skills to manage own workload as well as assist others in meeting deadlines.
• Demonstrated physical ability to carry out the duties of the position.
• Ability to travel between campuses is required.

Competencies

• People First: KPU employees involve, appreciate, value and respect the KPU community members they serve (i.e., students, employees, external key parties, etc.) creating a culture of high engagement and performance.
• Accountability: KPU employees demonstrate fiscal accountability and take ownership for their actions, decisions and results.
• Continuous Improvement: KPU employees take a creative approach to opportunities, exploring unique ways to create optimal value for the KPU community.
• Collaboration: KPU employees work in functional and cross-functional teams, coming together to solve complex issues and accomplish objectives that will benefit the KPU community.

Salary Information

The above compensation range is the span between the minimum and maximum base salary for a position. Typically, initial salary placement is approximately halfway between the minimum and the maximum. This represents an employee that possesses full job knowledge, qualifications and experience for the position. In the normal course, employees will be hired, transferred or promoted between the minimum and approximately halfway of the salary range for a job with consideration given to internal equity.

Want to know more?

Click here to view the full job description.

Application Process

To apply for this opportunity, please submit your cover letter and resume as one document via KPU’s Career Centre.