EXECUTIVE ASSISTANT

Company Overview

Universal Corporation is headquartered in Richmond, Virginia, and is the leading global leaf tobacco supplier with $2.7 billion in fiscal 2024 revenues. It operates in over 30 countries, employing 27,000+ workers and contracting 175,000 farmers, focusing on sustainable supply chains.

Job Summary

We are seeking an Executive Assistant to provide comprehensive administrative support to the Managing Director, ensuring efficient management of schedules, communications, and IT-related tasks to drive organizational effectiveness.

Responsibilities

• Manage the Managing Director’s travel schedules and appointments to optimize time and priorities
• Perform general administrative duties to support daily office operations and enhance workflow efficiency
• Communicate professionally with overseas colleagues to facilitate smooth collaboration and information exchange
• Use MS Office 365 and SharePoint to create, organize, and manage documents and data effectively
• Coordinate with external vendors to resolve IT-related service requests, ensuring timely technical support
• Prioritize and manage multiple tasks simultaneously to meet deadlines and deliver quality results
• Demonstrate resourcefulness by proactively identifying and resolving issues to maintain operational continuity
• Maintain strong interpersonal communication with a friendly, confident, and proactive approach to foster teamwork
• Adapt to changing priorities and organize work efficiently to support dynamic business needs

Preferred competencies and qualifications

• Diploma in any discipline
• 3 to 5 years of relevant work experience demonstrating administrative and communication skills
• Self-motivated team player capable of working independently with minimal supervision