Executive Secretary
Job summary
We are looking for a highly organized, professional, and proactive executive secretary to support the CEO and help manage executive office operations efficiently. The role requires strong communication, coordination, follow-up, and confidentiality skills in a fast-paced business environment.
Key responsibilities
- Manage the CEO’s calendar, meetings, appointments, travel arrangements, and daily priorities
- Coordinate internal and external communications on behalf of the CEO
- Prepare professional emails, reports, presentations, meeting minutes, and executive correspondence
- Track tasks, follow-ups, action items, and executive priorities across departments
- Coordinate with management, internal teams, clients, partners, stakeholders, and government entities when needed
- Organize executive meetings, board-related matters, records, and confidential documents with high accuracy
- Support executive decision-making through coordinated and reported information
- Maintain confidentiality and handle sensitive information professionally
- Assist in improving executive workflow, administrative processes, and office efficiency
- Support daily executive and administrative operations efficiently
Requirements
- Previous experience as an executive secretary, executive assistant, or similar executive support role
- A bachelor’s degree is preferred, and candidates with a degree in information technology, computer science, computer engineering, or related technical fields will receive additional consideration
- Strong organizational, communication, and multitasking skills
- Professional verbal and written communication skills in English and Arabic
- High level of professionalism, confidentiality, dependability, and attention to detail
- Strong follow-up, coordination, and problem-solving abilities
- Ability to work under pressure and manage multiple priorities
- Proactive mindset with a strong sense of ownership and accountability
- Strong proficiency in AI tools, Microsoft Office, and modern digital work environments