Facilities Coordinator (49386)

Position Summary

We are seeking a dynamic and organized Facilities Department Coordinator to support day-to-day operations on our scenic Kenmore campus. This role requires a detail-oriented professional who can expertly handle multiple projects while maintaining strong relationships across departments.

Essential Responsibilities

Work Order Management

• Process and prioritize incoming maintenance requests through the facilities management system, ensuring proper assignment to maintenance staff.
• Monitor work order status updates and follow up on overdue or pending requests to ensure timely completion.
• Generate and distribute daily work schedules for maintenance and custodial teams based on prioritized work orders.

Communication and Coordination

• Coordinate with contractors and vendors for scheduled maintenance visits and emergency repairs.
• Provide Controller with estimates in advance for approval of projects over $1000

Documentation and Record Keeping

• Update and maintain facilities documentation, including building plans, warranties, and maintenance records.
• Track inventory of maintenance supplies and equipment, initiating purchase requests when necessary.
• Document and file safety inspection reports and maintenance compliance records.

Schedule and Budget Management

• Maintain the preventive maintenance schedule for building systems and equipment.
• Process invoices for facilities-related expenses.
• Assist in gathering data and preparing reports for facility improvement projects.

Laundry and Clinic Support

• Wash, dry and process laundry for classes and labs on campus
• Distribute laundry from off campus vendor to the clinic and prepare dirty laundry for pick-up
• Daily walk-through of clinic buildings to check and replenish supplies as needed
• Assist in delivery of parcels from Receiving Room to clinic

Other Responsibilities:

• Performs other duties as assigned. Tasks may vary based on seasonal needs and specific campus requirements. The coordinator should be prepared to adapt to changing priorities and emergency situations as they arise.