Facilities Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

We’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.

If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!

Role purpose

Reporting daily to the Assistant Facilities Manager or Facilities Manager, the role of Facilities Coordinator has been created to assist in all and any areas to ensure that the FM services to the building run smoothly.

What this job involves

• Assessing building maintenance issues by conducting weekly walks of the building and recording the findings.
• Working with the Facilities Manager and Moves and Changes team to address internal space requirements and to organise/assist with team moves and Moves and Changes team.
• Monitoring stock levels of stationery and consumables used by employees and placing orders with suppliers.
• Managing internal moves within the building with the Facilities Manager.
• Working with Facilities Manager and Moves and Changes team to maintain floor plans.
• Assisting in setting up in-house and external events as and when required.
• Working with the Building Operations team and reporting all defective health and safety equipment to the respective person and arranging for repairs to be carried out.
• Supporting the Assistant Facilities Manager as and when required regarding vendor management and soft service support.
• Managing fire wardens and first aiders and assisting with scheduling training and refresher training as necessary.
• Upkeep and review of manuals, handbooks, guidance notes etc.
• Cover Receptionist role and responsibilities when required.
• Understand primary responsibilities of meeting and events and support M&E Specialist when required.
• Manage day to day mail room operation, deliveries, enquiries, etc.
• Be aware of basic procedures, courier suppliers and all external key contacts.
• Manage mail related supplies stock and place order when needed.
• Other tasks and duties as required.

Every day is different, and in all these activities, we’d encourage you to show your ingenuity.

Sounds like you? To apply you need to be / have:

• Previous experience of working within a high profile corporate environment.
• Previous reception or hospitality experience would be beneficial.
• Pro-active and hands on – happy to support other team members.
• Knowledge of Facilities Management processes preferable.
• IT skills, Outlook, Excel, Word.
• Professional, friendly and welcoming attitude.
• Good attention to detail.
• Ability to show initiative.
• Excellent communication skills.
• Organizational skills and the ability to prioritize a busy workload.
• Customer service background essential.

What you can expect from us

You’ll join an entrepreneurial, inclusive culture. One where we succeed together – across the desk and around the globe. Where like-minded people work naturally together to achieve great things.

Our Total Rewards program reflects our commitment to helping you achieve your ambitions in career, recognition, wellbeing, benefits and pay.

Join us to develop your strengths and enjoy a fulfilling career full of varied experiences. Keep those ambitions in sight and imagine where JLL can take you...

Additional information

JLL is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally, the personal information we collect from you is for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with an appropriate level of security and keep it for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

Jones Lang LaSalle (JLL) is an equal opportunity employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may request an accommodation through the appropriate channels.

Location

On-site – Dubai, ARE

Job tags

GREF

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.