Facilities Operations Specialist III

The Facilities Operations Specialist III position exists to own work order system administration, is essential in property management, provides high level issue response and unites the team around priorities. Requires a strong understanding of office and workplace safety management. The right fit in this position is someone who has a strong understanding and experience in building systems, works both at a high level as well as in detail, and is ready to embrace both the relational and technological challenges. The Facilities Administration Specialist III has a mastery of a work order systems, process flow, prioritization, and can easily navigate and train the technical aspects of building system controls. Requires minimal supervision and refers questionable matters to Manager.

Essential Duties/Responsibilities:

Work Order and Service Administration:

Primarily liaison for task and project needs of the ministry, tenants, and the Facilities staff

Administrator of the work order system for communication, tracking, and measurements to ensure all work is complete to satisfaction and in a timely manner

Gathers requirements for all ministry and tenant work requests from tasks to projects

Ensures requirements are clearly communicated to management, technicians, and/or contractors to ensure accurate completion of projects

Punch-list staff and tenant work requests ensuring that the ministry and tenants receive a quality product

Takes leadership role in construction and workplace safety program

Maintains OSHA and safety Certifications as needed for the role

Builds and maintains safety, inspection, and preventative maintenance calendars in work order system and Outlook. Communicates timelines, results, and recommendations to appropriate leadership

Partners with leadership on work order prioritization to improve customer service and team efficiency

Uses work order system to manage inventory, assets, reorder points, and track spending costs by building and tenant

Owns fixed assets tracking, equipment maintenance schedules, and recommends repair/replacement schedules for clear actionable reporting and decision making

Builds a staff network across the ministry and all tenants who are trained in the work order system. Ensures maintenance needs are completed in a timely manner and captured in the work order system

Develops an ongoing review cycle of all contractors to support management. Ensures quality contractors and contracts for all trades

Actively pursues a partnership with the purchasing team to ensure ministry policies are followed while ensuring that the contractor and work accomplished represent the required performance and quality

Is responsible for submitting purchase requisitions and maintaining an organized file of vendor quotes and contracts

Presents scope and work requirements to Facilities manager and/or supervisor. Ensures that all completed work is in accordance with the scope and work requirements prior to paying contractors

Participates with Security on accurate campus key inventory and map while ensuring that the work order key distribution tables are up to date

Facility Analysis:

Tracks and reviews building metrics, utilities, asset obsolescence, and SLA’s for Facilities scorecard

Is able to review building metric, utility, asset obsolescence, and work order trends to make informed recommendations to Facilities leadership ensuring the most efficient use of resources and best care for ministry assets

Tenant Services Support:

Tenant work order and project coordination in cooperation with Tenant Services Manager and the facilities teams

May manage Tenant projects under the direction of Facilities Director

Collaborates with Tenant Services Manager on tenant building expenses to determine tenant direct, ministry direct and common area cost to ensure accurate tenant NNN billing

Maintains a working understanding of tenant contracts to inform support of tenant requests

Tier 1 Service Response:

Is responsible for level 1 diagnostic support for HVAC, Lighting, Irrigation, and Fire systems. Able to perform computer-based adjustments

Speaks into IoT strategy and settings to meet comfort, safety, and cost goals

Reviews all work requests in a timely manner from both staff and tenants and provides an initial response for any adjustments needed in the building controls
Highly proficient in Building Automation Systems, setting parameters, contributing to strategy, managing impact on utilities, and giving direct vendor feedback on changes needed in programming

As practical, visits the location of each issue to ensure all aspects of the issue are captured. Addresses all aspects of the issue in each system or as required

Has an ability to diagnose issues based on system knowledge and prior experience. Assign the correct technician or contractor to the work

Team Coordination:

Participates in divisional event planning and implementation representing leaderships desire to create community

Organizes the general office area for efficiency

Primary liaison for team

Other Duties/Responsibilities:

Acts as part of Administrative Support Team for critical incidents
Assists with medical and other emergencies and fire alarms
Performs other duties as assigned
Available for campus snow removal as needed
May be on call for critical systems response

Managerial Breadth/Scope of Job:

Oversees some contractors and inspectors on-site
May oversee some capital projects

Working/Environment/Physical Requirements:

Campus grounds
Multiple buildings
Office environment
Mechanical Rooms
Warehouse

JOB QUALIFICATIONS/REQUIREMENTS

Character/Spiritual:

Exemplifies Ephesians 5:1-2, “Therefore be imitators of God as dear children and walk in love, as Christ also has loved us and given Himself for us...”
Pursues the Great Commission given by Jesus Christ in Matthew 28:19-20, “Go therefore and make disciples of all the nations, baptizing them in the name of the Father and of the Son and of the Holy Spirit, teaching them to observe all things that I have commanded you; and lo, I am with you always, even to the end of the age.”
Is a consistent witness for Jesus Christ; maintains a courteous, Christ-like attitude in dealing with people within and outside of Focus; adheres to the Standard of Moral Conduct and Statement of Faith; upholds Focus on the Family's ministry in prayer
Prays personally for Focus on the Family’s staff and constituents and may occasionally lead in a public prayer
Engages in Christian ministry
Demonstrates behaviors aligned with FOF core values

Personal Characteristics:

Driven to quality and timeliness
Strong people skills
Mechanically and technically minded
Strong organizational skills with good attention to detail
Servant’s heart

Knowledge/Experience:

Associate degree or equivalent
5+ years of related experience
Certification, training or degree in Building Automation or Computer controls
Project Management is a plus

Skills, Abilities, and Special Talents/Gifts:

Ability to communicate effectively (verbal and written)
Experience in computer-related control systems
Good analytical skills to extract data and draw conclusions
Ability to establish and maintain rapport with co-workers as well as FOF managers and FOF employees
Ability to function in a team environment
Ability to handle several tasks at the same time
Must have good computer skills, database experience a plus

Stewardship Requirements:

Provides central point of contact for contractors on projects up to $75K
Manages a purchasing card for supplies

Pay Range: $27.79 to $32.93

Application Materials Required: Cover Letter, Resume/CV
*Colorado Residents: In any materials you submit, you may redact or remove any age-identifying information such as age, date of birth, or dates of school attendance or graduation. You will not be penalized for redacting or removing this information.

Application Materials Instructions: Please identify the job specific minimum qualifications you possess in your cover letter and be sure your resume includes any and all relevant experience to be accurately assessed against the qualifications listed in the posting. To apply, please submit the following application materials to this posting. 1. A current resume. 2. A cover letter that specifically addresses the job requirements and outlines qualifications.

Focus on the Family puts a high value on our team members and offers a unique benefit package.
Employees scheduled for 20 hours or more per week are eligible for:

Norton LifeLock ID Theft Coverage
Legal Shield/ID Shield Coverage
AFLAC
403B Retirement Plan
Vacation Time & Vacation Payout
Sick Time
Holidays
Service Awards
Community Service Days
Bookstore Discount
Fitness Center

Employees scheduled for 30 hours or more per week are eligible for all the above and:

Medical Plan
Dental Plan
Vision Plan
Life Insurance
Disability Insurance
Flexible Spending Accounts
EAP (Employee Assistance Program)
Tuition Reimbursement
Warehouse Membership Reimbursement

Note: This is a summary and should not be construed as future promises to continue to provide benefits as outlined above. For complete and definitive language, refer to the governing plan documents.

*Temporary employees are not eligible for benefits, except for:

Sick Time
Bookstore Discount
Fitness Center

Tentative Search Timeline:

Priority will be given to applications submitted by November 30, 2026. However, this posting will remain open until filled.
The potential employee start date is November 9, 2026

Posting date: October 30, 2026
Un-posting date: ongoing until filled
Posting contact email: job@fotf.org