Financial Analyst
Overview of the role
The branch accountant plays a crucial role in supporting the financial operations of a multi-brand 3S facility, managing financial accuracy across the showroom, service, and spare parts departments. Reporting to the finance business partner, this role involves overseeing invoicing, delivery management, cash handling, financial reporting, internal controls, and accounts receivable management. Success in this role demands meticulous financial documentation, adherence to policies, and proactive monitoring to ensure smooth financial operations and cost controls within the facility.
What you will do
Invoicing & delivery management
Perform financial transactions and process invoices in a timely manner.
Ensure all relevant AFM document processes are strictly adhered to ensure all bank payments are met.
Ensure revenue/provision in place and assignee clause is without error.
Substantiate financial transactions by auditing documents.
Perform record keeping of all financial operations.
Manage intra and internal sales including government sales.
Authorize all in-house AFM sales and credit customers.
Produce daily invoice summaries for credit invoices and sales return cases; monitor all outstanding debts and report.
Support and guide matrix managers, sales team, and sales admin.
Cash (revenue & petty cash fund) management
Collect and verify all cash, credit card, and cheque payments against invoices and post all collections in system (SAP).
Monitor petty cash float to ensure adequate balance and review pending reimbursements and claims for submission.
Maintain and balance daily collection and petty cash fund twice daily.
Monitor insurance limits of cash and collection in vault, ensuring insurance coverage from AOIC if limits are exceeded.
Ensure that collected revenue is deposited in SCDM on the same day.
Upload daily collection reports in the shared drive provided by FSSC/AFSS.
Ensure that all collection and petty cash fund verifications and handovers are properly signed and filed for future references.
Monitor and communicate about cheque clearance, bouncing cheques, and refund cheques.
Ensure accurate data entry in SAP with minimal billing cancellations and advance payments.
Ensure sublet and bought-out charges are posted to job cards for customer charging.
Strictly adhere to AFM company policy regarding customer refunds, maintaining log for tracking purposes.
Perform surprise cash counts as per SOP.
Financial reporting, cost & internal controls
Conduct finance-related processes in compliance with AFM policies and procedures (SOPs).
Support in monitoring Opex and Capex.
Ensure AFM administration document process is adhered to at all times.
Monitor clearance of open purchase orders and follow up with COT and showroom admin team every month.
Carry out ad hoc tasks and reports as required by FBP, FM, and branch management.
Accounts receivables management (AR management)
Review and ensure timely submission of second sets.
Daily, weekly, and monthly monitoring of branch AR report for all credit facilities and follow-up to ensure timely collection of outstanding and overdue invoices.
Maintain a list of all credit facilities provided to branch customers including credit limit, credit period, main contact details, and documents.
Reconcile credit customer accounts.