Fleet Coordinator

Key Responsibilities

Fleet Maintenance & Vehicle Readiness

• Coordinate and track preventive maintenance, repairs, and inspections for vans, trucks, and pickups
• Maintain accurate service records, work orders, and warranty documentation
• Manage vehicle recall notifications and dealership/vendor repairs
• Respond to and manage telematics alerts (e.g., engine diagnostics, maintenance codes)
• Ensure spare vehicles are clean, maintained, and in rotation-ready condition
• Perform or coordinate cleaning and detailing of fleet vehicles

Compliance & Safety Oversight

• Maintain and update vehicle registrations, inspections, insurance, and titles
• Enforce DOT compliance and internal safety policies across the fleet
• Schedule and manage safety audits, inspections, and incident reporting

Fleet Data & Performance Reporting

• Generate regular reports on fleet utilization, downtime, and maintenance trends
• Assist in budgeting and forecasting for maintenance, replacements, and vehicle lifecycle planning

Warehouse & Inventory Coordination

• Oversee material stocking of fleet vehicles and warehouse inventory
• Monitor and manage vehicle-related parts inventory to reduce downtime

Vendor & Team Coordination

• Act as the primary point of contact for service vendors, dealerships, and repair facilities
• Communicate vehicle policies and operational updates to technicians and internal teams
• Support onboarding of new drivers with telematics tools and fleet procedures