Gable Pines - Business Office Manager

Gable Pines, a Lifespark Senior Living Community, is looking for a Business Office Manager to join our growing team!

Gable Pines, located in Vadnais Heights, brings an entirely new dimension to senior living in the Roseville/White Bear Lake area. We help seniors Age Magnificently in our gorgeous 123-unit, apartment style community providing Assisted Living, Independent Living, and Memory Care services. Join our team today!

Shifts Available: Full-Time
Wage: $25.00-$30.00 per hour

The Business Office Manger is responsible for managing accounts receivable, month end processes, and general administration for facility. Also responsible for overall communication and management of payroll and personnel functions, accounts payable, and general administration support for facility.

Duties Include:

• Verify and maintain resident A/R accounts in applicable software.
• Analyze and submit billing of all assigned payers according to company established deadline.
• Coordinate with facility team to ensure accuracy of census and incidental charge items.
• Communicate with state and county offices to obtain and provide necessary information on residents
• Communicate with Billing Specialist to obtain and provide necessary information on residents
• Review aging: follow up on any account if it is in arrears per company established policies.
• File inquiries, reconsiderations, and appeals to appropriate agencies or individuals for rejected claims or statements.
• Coordinate daily deposits, balance daily receipts, and post daily journal payments.
• Prepare and reconcile month end processes to meet company deadline.
• Prepare reports, including collection notes and the aging report by company deadline.
• Manage and process invoices and required reporting with payables systems.
• Communicate with Payroll Coordinator to maintain employee information in the payroll and health benefits systems per the Payroll Coordinator grid
• Manage and maintain all personnel records, employee medical records, and mandatory periodic reports in accordance with company retention policies and procedures.
• Complete required reporting Certificate of Rent Paid, and other reporting requested by other departments.
• Answer phone, greet visitors and provide direction and assistance in a friendly and helpful manner.
• Must be adaptable, flexible to changes, and able to prioritize and organize work efficiently to accomplish workload within time allotted.
• Maintain a positive attitude in relation to customer service program.
• Comply with established safety rules and regulations.
• Promptly reports accidents, incidents, and unsafe and hazardous conditions/equipment to supervisor.
• Understand, comply with, and promote all rules regarding resident’s rights.
• Abide by the facility’s policies, procedures and practices.

Preferred Qualifications:

• High school graduate or equivalent.
• Minimum of three years’ experience in a business office environment, preferably health care oriented.
• Must be able to relate professionally, positively, and cooperatively with residents, resident’s families and employees.
• Must possess proficient computer skills, including email use.