【工程部】工程行政專員 Engineering Coordinator

1. 根據營運需求，協調並分配工作單給技術人員，並追蹤各項工程修繕進度。
2. 處理日常部門行政事務，包含文件歸檔、信件收發，以及確保內部備忘錄與資訊的及時傳達。
3. 妥善保管並歸檔所有合約、財務紀錄、能源報告及廠商協議等重要文件。
4. 確實點收進貨材料的數量，並確保所有備品與物料妥善保存在最佳狀態。
5. 維護完整的庫存系統與標籤體系，清楚標明物品編號、名稱、發放單位以及最高與最低安全庫存量。
6. 控管庫存領用流程，確保所有物料發放皆依據正確填寫的領用單執行，並確實記錄領用日誌。
7. 準備每月倉庫盤點報告，並協助工程材料與零配件之採購作業。
8. 協助辦理工程部各項費用之請款、單據整理與帳務核銷作業，並遵守相關會計規範。
9. 協助整理與維護職業安全衛生、防火管理及消防安檢等相關法定申報文件與紀錄，確保合規性。

Administrative Support & Coordination
Coordinates and distributes work orders to technical staff whenever required and tracks the progress of engineering repairs.
Handles day-to-day departmental administrative work, including document filing, incoming mails, and distribution of internal memos and information.
Ensures safekeeping and filing of all contracts, financial records, energy reports, and vendor agreements in appropriate storage.

Inventory & Materials Management
Verifies quantities of arriving materials and ensures that all merchandise is stored under optimal conditions.
Maintains a complete inventory system identifying labels with number, name, issue unit, and minimum/maximum stock levels.
Manages storeroom requisitions, ensuring all issues from stores are made against properly completed forms and properly logged.
Prepares monthly store inventory reports and assists in purchasing engineering materials and spare parts.

Financial Returns & Compliance
Assists in processing engineering payment requests, organizing expense receipts, and following accounting rules in regards to store keeping and department expenses.
Assists in organizing and maintaining statutory reporting documents, including Occupational Safety and Health (OSH), fire management, and fire safety inspections to ensure regulatory compliance.

Accountability
This position reports directly to the Director of Engineering. The Engineering Coordinatort is responsible for providing comprehensive administrative, inventory, and operational support to the Engineering Department. This role plays a vital part in ensuring smooth departmental communications, accurate inventory control, expense processing, and the proper maintenance of statutory safety documentation.