Housing Coordinator HPB
- Ensure all issue transactions: bin location, project, quantity is entered into IFS accurately. If you notice a discrepancy, report it to the Senior Administrator or your manager.
- If a delivery arrives without paperwork, the receiving team will raise a VNC. Then you must report it to the supplier and request a copy. You would follow the VNC / SOP processes.
- File all necessary paperwork according in the allocated file.
- Research any discrepancies regarding issues and receipts. This may include miss-issues/under-issues or over receipts.
- Question any issues or problems with the person responsible for the associated paperwork before completing any transactions.
- Any discrepancies with the delivery paperwork and the actual materials should be logged onto the VNC database and that VNC forwarded to the supplier.
- Issue materials on IFS for materials issued to production and follow up with cycle counts.
- If you have raised the VNC then you should follow up the VNC with the supplier until they are resolved.
- Lease with QC regarding any goods that may need returned for replacement.
- If necessary, assist the ‘Goods Receiver’ with any problems they may have or if we receive a large shipment.
- Assist with putting materials into their proper location’s.
- Knowledge of IFS is preferred.
- Knowledge of a stores process system is preferred.
- A good knowledge Microsoft Word and Excel is necessary.