Hr Admin

Job Description Must have: Note: Recruiters or Core HR Resources will not be considered Note: Only Candidates with OFFICE ADMINISTRATIVE experience will be considered Office Admin Activities - 85% Must Have Manage Travel arrangements for employees Must Have Operations at the Reception Area (like attending to visitors) Must Have Facility Management (like Housekeeping & Security Management) Must Have Organize and Manage Events (Event Management) Must Have Vendor Management (including price negotiations & canteen vendor management) Must Have Handling Invoices & PURCHARE ORDER (PO) processes Must Have Inventory Management (Administrative Inventory like stationery Items & Gate Pass Preperation) Must Have Coordination of IT Asset Management (like Laptops, etc) Must Have Manage Incoming & Outgoing Couriers HR Activities - 15% Must Have Interview Scheduling Must Have Candidate Coordination (for Interviews) Must Have Candidate's Joining formalities support Must Have Employee engagement activities support (to conduct funfare events for employees) Communication Skill Must Have Excellent Polite Communication Required Skills Info What he have defined for our current admin. Person should have decent communication and able to perform assigned tasks in system with training. Office premise / building management exp will be grt. Must Have Greet and attend to visitors and guests in a professional manner. Must Have • Manage travel arrangements for business units and leadership team, including international travel. Must Have • Coordinate courier services and manage dispatch logistics. Must Have • Generate and coordinate gate passes for material movement. Must Have • Oversee canteen operations, including vendor coordination, menu planning, quality checks, invoice Must Have processing, MIS reporting, and record keeping. Must Have • Manage the Learning Link portal for training assignments, roster tracking, and report generation. Must Have • Coordinate with HR for interview scheduling, background verification, and onboarding support. Must Have • Organize and manage events such as monthly training sessions, support induction programs (including Must Have welcome kits and asset allocation), leadership programs, and award ceremonieshandling venue Must Have sourcing, rate negotiation, vendor coordination, and approvals. Must Have • Provide logistical support for GBISC HR team’s employee engagement initiatives. Must Have • Assist the GBISC and HR Services teams with vendor management, vendor creation, and invoice processing. Must Have • Handle guest house bookings, maintain MIS, and process related invoices. Must Have • Support property-related activities and handle ad-hoc administrative requests. Must Have • Arrange meetings, hotel bookings, and appointments as required. Must Have • Monitor and manage office supplies and stationery inventory for the group. Must Have • Create purchase orders and process invoices in SAP within defined timelines. Must Have • Prepare reports including COC, POSH, and training hours. Must Have • Coordinate with managers across business units as needed. Must Have • Initiate and track purchase requests and approvals in SAP. Must Have • Act as a point of contact for internal and external stakeholders. Must Have • Manage travel and hotel arrangements for guest visits. Must Have • Conduct regular inventory checks and ensure timely restocking. Must Have • Arrange and manage welcome kits for new employees. Must Have • Handle ID card issuance and maintain IT asset inventory. Must Have • Coordinate employee transportation arrangements. Must Have • Allocate desks and ensure a warm welcome for new joiners.