HR Coordinator

Job Summary

The HR Coordinator is an entry level role that provides administrative and clerical support to the Human Resources function, reporting to the HR Manager. This position supports day to day HR operations, including benefits and leave processes, employee file maintenance, responding to routine employee inquiries, and general administrative tasks. The HR Coordinator plays an important role in supporting a positive employee experience while learning core HR functions and practices.

Schedule: Monday - Friday 9 AM - 5 PM onsite in Northbrook IL

Compensation: $24.73/hr ($45,000)

Essential Responsibilities and Metrics

• Provide administrative support for employee benefits processes, including data entry, enrollments, and routing employee questions to appropriate HR team members
• Assist with leave of absence administration by tracking documentation, updating records, and supporting communications under guidance from the HR Manager
• Serve as a first point of contact for routine employee questions related to HR policies, benefits, and leave; escalate more complex or sensitive issues as appropriate
• Maintain accurate, organized, and confidential employee personnel files in accordance with established procedures and record retention requirements. Assist with maintaining immigration-related documentation and working with staff to update.
• Support onboarding activities, including:
  • Distributing and tracking completion of onboarding forms and documentation
  • Collecting, organizing, and filing recommendation letters and new hire paperwork
  • Preparing onboarding packets and welcome materials
• Support offboarding activities, including:
  • Coordinating with employee and internal stakeholders on property return
  • Tracking unemployment claims and support the response process if needed.
• Enter and update employee information in HRIS and related systems, ensuring accuracy and attention to detail
• Prepare standard HR correspondence and forms using approved templates and guidelines
• Provide general administrative support to the HR team, including assistance with compliance activities, audits, training tracking, and special projects