HR Coordinator

Job Title: HR Coordinator
Classification: SNE
Reports To: HR Manager
Department: HR Department

Summary of Job
The Human Resources Coordinator (HRC) manages the daily operations and administrative tasks of the Elgin & Aurora plants. They handle recruiting support, new hire onboarding, employee record maintenance, benefits coordination, and compliance tracking, acting as the main point of contact for personnel questions.

Essential Functions and Responsibilities

Onboarding & Offboarding: Prepare offer letters, run new hire orientations, collect required tax forms, and process exit paperwork.
Records & HRIS Management: Update personnel files and submit employee status changes to our payroll department.
Benefits Administration: Answer benefit and retirement plan questions, guide open enrollment, and assist with vendor billing reconciliation.
Employee Support: Serve as the first point of contact for employee policy questions and day-to-day requests.
Compliance & Reporting: Track mandatory training, assist with internal audits, and generate basic workforce reports.
Prepare materials and help organize employee performance reviews.
Present any new or additional training materials to employees.
Foster positive employee relations and work to solve any employee issues that surface.
Make sure all employee records are filed correctly and kept confidential.
Abide by company-enforced HR processes and current employment laws and regulations.
Under the leadership of the HR Manager, be a vital source of human resources information

Clear Communication: Answering staff questions and writing professional emails.
Active Listening: Hearing employee concerns with empathy and discretion.
Scheduling candidate interviews and assisting with onboarding.
Treating internal employees as valued clients.

Organizational & Problem-Solving Skills.
Multitasking: Juggling recruitment tracking, training schedules, and meetings simultaneously.
Scheduling: Managing calendars, performance review timelines, and orientation sessions.
Adaptability: Learning new office or remote collaboration tools quickly.
Conflict Resolution: Troubleshooting unexpected daily workplace issues.
HRIS proficiency: Using software like Workday, BambooHR, or Rippling for data entry. Ceridian Dayforce a plus.
Records Management: Maintaining accurate digital and physical personnel files while adhering to privacy rules.
Payroll & Benefits Basics: Processing timekeeping, leave balances, and insurance paperwork.
Compliance Knowledge: Knowing basic labor laws like I-9 verification, FMLA, or local ordinances.

Environment

Exposure to moving equipment.
Office environment
Noise may exceed 85dB+
Personal Protective Equipment required

Physical Characteristics

Prolonged periods of sitting at a desk and working on a computer.
Must be able to lift to 15 pounds at times.

Education and Experience

Associates Degree or its equivalent combination of education and experience.
1-3 years of related human resources experience.
Bi-lingual Spanish preferred.

Affirmative Action/EEO Statement/Inclusion
We offer equal employment opportunities to all employees and applicants for employment and prohibit discrimination and harassment of any type based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We support inclusion and believe in welcoming a collective sum of individual differences, thoughts, traits, and characteristics to represent Pregis’ culture and achievements.
Visit us at www.pregis.com for more information about Pregis LLC