HR Generalist Trainee

We are seeking a highly motivated and professional HR Generalist Trainee who will support core HR activities along with front office operations and general administrative responsibilities. This role is ideal for freshers or early-career candidates looking to gain exposure in HR, administrative operations, and office management within a fast-paced telecom environment.

Requirements

Recruitment & Staffing Support

• Assist in job postings, resume screening, and shortlisting candidates.
  

• Coordinate and schedule interviews between candidates and hiring managers.
  

• Support initial telephonic screening and candidate interactions.
  

• Maintain recruitment trackers and candidate databases.
  

Onboarding & Employee Documentation

• Prepare joining documents, offer letters, and appointment letters.
  

• Assist in onboarding and induction/orientation activities.
  

• Maintain employee files and ensure HRMS/HRIS records are updated.
  

• Ensure accurate collection and verification of employee documentation.
  

Payroll, Attendance & Leave Support

• Track and verify attendance, shift schedules, and leave records.
  

• Coordinate payroll inputs with the finance team.
  

• Address employee queries regarding attendance, salary, and leave.
  

Employee Engagement & HR Operations

• Assist in organizing employee engagement initiatives and HR events.
  

• Help conduct HR feedback surveys and data collection.
  

• Support in performance documentation and issuance of HR letters.
  

2. Front Office Responsibilities

Reception & Visitor Management

• Handle visitors and maintain a professional front desk environment.
  

• Maintain visitor records, ID management, and meeting coordination.
  

• Attend phone calls and emails, routing to the correct departments.
  

Customer Service & Communication

• Provide necessary information to employees, clients, and guests.
  

• Manage courier dispatch/receiving, tracking, and record-keeping.
  

• Ensure the front-desk area remains clean and welcoming.
  

3. General Administration Responsibilities

Office Administration

• Manage office supplies, stationery, and inventory.
  

• Coordinate with housekeeping, security, and maintenance teams.
  

• Assist in vendor management and office service coordination.
  

Facility Management Support

• Monitor cleanliness and upkeep of office premises.
  

• Support setup and logistics for meetings, events, and celebrations.
  

• Track and maintain records of office assets and equipment.
  

Record Keeping & Documentation

• Maintain administrative files, registers, and MIS records.
  

• Prepare required administrative reports and documentation.
  

4. Additional Responsibilities

• Respond to employee and visitor queries professionally.
  

• Support HR/Admin team on ad-hoc projects and assignments.
  

• Maintain confidentiality and ensure workplace professionalism.
  

• Any Degree (preferably HR/Business/Management background).
  

• Strong communication skills in English & Tamil.
  

• Good knowledge of MS Office (Word, Excel, Outlook).
  

• Positive attitude, well-presented, and eager to learn.