Human Resources Coordinator

Job Title: Human Resources Coordinator

HR Department: Human Resources

HR Division: Business Operations

Reports To: Human Resources Manager

Entry Level: No

Age Requirement: applicable laws apply

JOB SUMMARY:

Process daily human resources function such as collecting data and compile reports; maintain personnel files; electronically archive all department documents; process employee status changes in HRIS; and maintain training records; ensure the end-to-end running of human resources projects, events, training; otherwise complete department administrative and business details by performing the following duties:

ESSENTIAL DUTIES AND RESPONSIBILITIES

Include the following. Duties may be added to, changed or deleted at the sole discretion of management:

• Must maintain confidentiality of all information received.
• Organize and maintains file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Records and completes data entry for all employee information (PAN) such as personal data, address changes, compensation, performance reviews or evaluations, and employee statistics for government reporting.
• Enrolls and maintains HRIS enrollment for all employees.
• Assist employees with accessing HRIS
• Organize and maintain file system, and files correspondence and other records to reflect personnel actions and to provide information to payroll and other issues.
• Compose and type routine correspondence including evaluation emails.
• Prepare outgoing mail and correspondence, including e-mail with attachments and faxes.
• Apply employee address, name, and phone number changes to appropriate areas.
• Process employee introductory and annual evaluations.
• Make copies of correspondence or other printed materials.
• Scan documents as needed into Laserfiche archive system.
• File and maintain incident and exclusion reports for all properties and coordinate with HR Benefit Administrator as needed.
• Complete compliance reports for Manager
• Assist HR Manager in ad-hoc projects, collection of employee feedback and surveys.
• Coordinate annual training and special HR events (Job Fair, Open Enrollment, Health Fair)
• Maintain employee annual training HRIS records.
• Schedule HR meetings and maintain the HR team’s agenda.
• Maintains all aspects of the PTO plans for all employees in HRIS.
• Coordinate and maintain all requests for leave paperwork including Workers’ Compensation, FMLA, and PDL. Elk Valley Rancheria
• Assists in payroll approval as needed.
• Carry out additional duties as assigned by the Manager including but not limited to providing HR functional support.

COMPETENCIES

To perform the job successfully, an individual should demonstrate the following competencies:

Analytical - Synthesizes complex or diverse information.

Attendance/Punctuality – Is consistently at work and on time.

Communication – Must have exceptional people skills. Able to communicate effectively with any

customer and employees at all levels.

Customer Service - Manages difficult or emotional customer situations

Ethics – Treat people with respect; inspire the trust of others; work with integrity and ethically; uphold

organizational values.

Interpersonal Skills - Maintains high level of confidentiality.

Motivation - Must be self-motivating and able to motivate employees at all levels to achieve the

company’s long and short term goals.

Oral Communication-Listen and get clarification; Respond well to questions.

Organizational Support - Follows policies and procedures.

Problem Solving - Identifies and resolves problems in a timely manner.

Professionalism - Follows through on commitments.

Quality - Demonstrates accuracy and thoroughness.

Safety and Security - Observes safety and security procedures; Uses equipment and materials properly.

Teamwork – Contribute to building a positive team spirit; Support everyone’s effort to succeed.

Technical Skills -Shares expertise with others.

Written Communication - Writes clearly and informatively.

SUPERVISORY RESPONSIBILITIES

Assists department manager and supervisor in absence of the department manager.