Human Resources Specialist

The HR Specialist is responsible for providing comprehensive administrative support to the HR Manager, assisting with candidate recruitment and interviews, and offering ongoing guidance to managers and employees. In addition, this role may involve benefits administration, payroll processing, and resolving employee inquiries. The HR Specialist plays a key role in ensuring compliance with local, state, and federal regulations

• Serve as a trusted advisor & point of contact for employee and manager HR questions, maintaining confidentiality and professionalism at all times.
• Source, screen, and interview candidates; communicate job details; coordinate and conduct new‑hire orientations; and support hiring managers throughout the recruitment process.
• Assist with attendance tracking and accuracy, communication of expectations, and monitoring of attendance‑related trends.
• Maintain accurate and compliant employment records, policy acknowledgements, and process documentation.
• Support disciplinary processes, including documentation preparation, coaching guidance, and ensuring consistency across departments.

• Process HRIS updates, employee data changes, run monthly reports and compile data as required.
• Respond to employee calls and inquiries, employment verifications, and information requests.

• Facilitate & administer employee engagement initiatives, training, surveys, and cultural programs.
• Participate in or conduct preliminary workplace investigations (conduct, attendance, harassment, policy violations) and provide summaries for HR Manager review

• Support performance‑improvement plans by helping draft action plans, tracking progress, and ensuring procedural compliance.
• Exercise decision‑making authority for routine or delegated HR matters, escalating high‑risk issues to the HR Manager.

• Assist with benefits administration and responding to employee benefit questions.
• Monitor and track Leaves of Absence (FMLA, personal leave, etc.).
• Coordinate Workers’ Compensation reporting, follow‑up, and communication with carriers.
• Ensure HR practices comply with local, state, and federal regulations.
• Provide support for payroll‑related HR functions and facilitate communication between employees and payroll when resolving pay concerns.

• Perform additional duties as assigned to support the Human Resources and Management team including but not limited to: booking travel arrangements, event coordination, expense processing, vendor coordination and replenishment orders for office.