HVAC Project Manager

Position Overview

In this role, the HVAC Project Manager oversees the full lifecycle of HVAC projects – from initial proposal to final delivery – ensuring on-time, on-budget, and high-quality outcomes. This role drives client satisfaction, manages trusting relationships, develops project estimates, coordinates internal and subcontractor teams, and ensures adherence to Yale’s safety and performance standards. Key responsibilities include:

Sales & Business Development

• Drive business growth through proactive outreach, networking, and relationship-building with commercial and industrial clients.
• Prepare and deliver proposals, estimates, and presentations for HVAC projects, including system design and equipment selection.
• Negotiate contracts, pricing, and service agreements to secure project commitments.
• Identify customer needs to propose customized HVAC solutions that align with budgets and timelines.

Project Management

• Lead projects from sale through completion, ensuring scope, schedule, and budget alignment.
• Develop detailed project plans and track progress through milestones.
• Coordinate with engineers, installers, subcontractors, and other stakeholders to ensure seamless execution.
• Manage documentation – contracts, change orders, budgets, and project reports.
• Ensure compliance with local, state, and federal regulations, safety standards, and building codes.

Customer Relationship Management

• Maintain long-term client relationships to drive repeat business and referrals.
• Provide post-installation support and ensure customer satisfaction.
• Identify opportunities for value-added services or system upgrades.

Team Collaboration & Leadership

• Partner with engineers, service technicians, millwrights and admin staff to ensure alignment and quality.
• Mentor junior staff and share technical and sales best practices.
• Stay current on HVAC technologies and trends through ongoing professional development.