Interim Event Planning Manager (Taskforce)

At Hyatt, our people are at the heart of the guest experience. Thompson Dallas is part of Hyatt’s lifestyle portfolio, bringing together thoughtful design, food and beverage, cultural experiences and authentic service in Dallas’ historic Main Street District.

Thompson Dallas is seeking a Task Force Event Planning Manager for a temporary onsite assignment. This hands-on role supports group meetings, events and celebrations, helping ensure planning remains organized, communications are clear and execution is seamless.

This assignment is expected to begin as soon as possible in early November. The selected colleague must be available to commit to a minimum 30-day onsite assignment. Onsite accommodations and travel are provided for the duration of the assignment.

Key Responsibilities

• Serve as a primary contact for assigned group and event clients from pre-planning through event completion.
• Review contracts and coordinate guestrooms, meeting space, food and beverage, audiovisual, billing and special requests.
• Prepare and distribute event documentation, group resumes and timelines.
• Partner with Sales, Banquets, Culinary, Front Office, Housekeeping, Engineering, Accounting and audiovisual teams to support event execution.
• Attend planning meetings, pre-cons and site inspections as needed.
• Respond to client questions and event changes promptly, coordinating solutions with the appropriate teams.
• Monitor event details, room blocks and billing instructions for accuracy and revenue integrity.
• Identify appropriate upgrades and enhancements that support client needs and event revenue.
• Maintain accurate records in Hyatt event and hotel systems.
• Support other event planning priorities as assigned.