Internal Project Coordinator & HR Rep
Summary
Office-based coordinator for a residential construction and remodeling firm: tracks project details, purchase orders, change orders, and meeting minutes while also handling HR duties such as onboarding, benefits enrollment, and insurance renewals. Key tools include spreadsheets, email, digital document systems, and Buildertrend.
Position Overview
Otto Construction, Inc. is seeking a highly organized and detail oriented Internal Construction Project Coordinator & HR Administrator to support our residential construction and remodeling team. This office-based position works directly with Sales Staff and Superintendents to keep information accurate, purchases and paperwork moving, and follow-up items from falling through the cracks, and works directly with all employees for their Human Resource needs.
What you will do
- Coordinate initial set up and all updates and follow-up actions across multiple projects.
- Track project details and request missing information on projects from clients.
- Initiate purchase orders for products and sub-contractors in a timely manner.
- Promptly investigate and issue any necessary change orders for budget discrepancies on projects.
- Assist sales staff in all necessary internal office functions.
- Track and record weekly project hours for field staff.
- Attend and take minutes for all weekly production meetings and pre-construction project meetings.
- Identify opportunities to improve workflows, documentation, and internal communication.
- Help vendors and sub-contractors navigate online project management website.
- Serve as a point of contact for employee questions related to HR policies, procedures, and general workplace matters.
- Assist with onboarding, offboarding, and employee documentation processes.
- Work with insurance providers on yearly health insurance renewals.
- Help employees with yearly benefit enrollment.
- Help coordinate employee engagement activities, communications, and internal events.
- Complete yearly insurance audits.
- Perform other related administrative and coordination duties as needed.
What we are looking for
Experience in construction administration, project coordination, purchasing, or a closely related role preferred.
Excellent organization, accuracy, follow-through, communication, and ability to manage competing deadlines.
Comfort with computers, spreadsheets, email, and digital document systems; Buildertrend experience strongly preferred.
Ability to understand basic construction terminology, purchase orders, budgets, and project workflows.
Professional judgment, confidentiality, and willingness to work as a support partner to multiple employees.
- Familiarity with HR practices, employee relations, or workplace compliance processes.
What We Offer
- Proposed starting pay of $24–$29 per hour, based on qualifications and experience.
- 401(k) retirement plan with employer match up to 6%, subject to plan eligibility and matching requirements.
- Discretionary employer profit sharing; the company has historically contributed 3% in recent years, but future contributions are not guaranteed.
- Company-provided equipment and transportation when authorized for assigned work, according to company policy.
- Other benefits and paid leave, if applicable, will be explained during the hiring process.
How to apply
Apply through Otto Construction’s Indeed posting with your resume and a brief description of your construction coordination, administrative, and software experience.