HR Project Coordinator

POSITION SUMMARY

The HR Project Coordinator assists with a high volume of administrative projects relating to the employee lifecycle — ensuring that all documents, tasks, and steps are complete, accurate, and compliant. This role is highly process-focused and detail oriented and administrative in nature. This is a fully on-site job based out of Central Oregon.

WHO WE ARE

• A family-owned organization with 20 years experience of raising the standards for in-home care — and we're still pushing higher.
• We build teams of driven, mission-obsessed experts whose energy and focus turn every initiative into a success
• Our process is our promise: proven systems and disciplined execution deliver exceptional care to every Community, Employee, and Client.
• A culture built to energize — powering meaningful careers for world changers who never settle.
• See How We're Raising the Bar

ROLE RESPONSIBILITIES

What you'll lead and own as an - HR Project Coordinator

• Manage and coordinate multiple HR administrative projects from initiation through completion
• Develop and maintain project timelines, task lists, and status documentation
• Ensure compliance with company policies, federal, state, and local employment regulations
• Prepare and organize employee lifecycle documentation including onboarding, transfers, interview instruments, and offboarding materials
• Track and verify completion of required documents, signatures, and procedural steps
• Maintain accurate HR files and records in compliance with legal requirements
• Coordinate communication among HR team, managers, and employees regarding project status and requirements
• Process and maintain employee records, employment verification, and reference checks
• Assist with document coordination, background checks, and onboarding processes
• Identify process improvement opportunities and implement efficiency enhancements
• Generate reports and maintain project metrics and data analysis
• Support HR team with special projects and ad hoc requests

ROLE QUALIFICATIONS

• Experience in executive or administrative assistance, Human Resources, project management onboarding, recruiting, or training administration preferred

• Highly organized with excellent attention to detail and accurate record-keeping practices

• Committed to compliance, HIPAA standards, and handling confidential information with discretion

• Proactive communicator with a warm, professional presence and a service-first mindset

• Able to manage multiple priorities and deadlines in a fast-paced environment

• Proficient in Excel, Microsoft Outlook, PowerPoint, and Word

• Experience in home care, healthcare, or a regulated industry a bonus

COMPREHENSIVE WELLNESS PORTFOLIO

In your role with Caring for Others, you’re responsible for upholding, executing, and supporting our mission. As such, it is our honor to support you with:

• Paid Time Off and Paid Holidays*

• 100% Company-Paid Dental Insurance and Vision Insurance*

• 100% Company-Paid $25,000 Life Insurance Policy*

• 100% Company-Paid Employee Assistance Program - including mental health counseling sessions, financial coaching, provider referrals, and childcare resources - available 24/7

• Customizable Health Insurance Plans: Up to 100% Company Contribution to plan premium for Employee, PLUS additional contribution for Dependents as needed*

• 401(k) Retirement Program - with Employer Match*

• Professional Development -- ongoing education, wraparound support, and leadership coaching

• A Next-Level, Comprehensive Training and Orientation Week

• And a supportive team to work alongside!