ISG Project Coordinator Pipeline

Job Summary
The Intralogistics Project Coordinator plays a key role in supporting our Sales and Operations teams by ensuring intralogistics solutions equipment orders are accurately entered, coordinated, and fulfilled. This role manages the full order lifecycle for ISG orders—from order entry through delivery—serving as the central point of communication between sales reps, vendors, logistics, and internal departments.

Responsibilities

· Review all related administrative requirements and bills of materials to ensure all necessary project components are included in submittals

· Assist in project coordination and implementation by working with the sales representatives, vendors and external customers to ensure the projects are ordered accurately, installed/shipped timely and completed on budget.

· Analyze and process all phases of the sale, from receipt of order to delivery and installation of product, (billing, freight, etc.)

· Execute Irium system policies and procedures

· Calculate and record Sales Representatives’ commission

· Act as a liaison for sales force between all Carolina Handling departments, Raymond, and other vendors

· Prepare and distribute regular monthly management reports

· Ensure department is up to date with all required documentation for regularly scheduled audits

· Ensure all vendor invoices are correct and paid on time, liaising with the vendors if any discrepancies occur

· Ensure all project invoices are created correctly to ensure prompt payment

· Provide vendor recommendations to Sales and source quotes on catalog items

· Liaise with other departments and external sources as needed to address project technical issues, assist Sales and Project Management with impact of technical requirements on the overall implementation schedule.

· Research and recommend emerging technical solutions

· Ability to understand basic pricing, and bill of materials preparation for quoting purposes

· Develop and maintain an adequate working knowledge of the warehouse systems, related components and sales/commercial acumen.

· Network with other dealer resources; establish a support group.

· Attend workshops, trade shows, and seminars to keep up to date on changes in the system.

· Distribute shipping schedules and products pricing updates

· All other duties as required or assigned

Requirements

· All potential hires are subject to pre-employment checks which include but are not limited to background checks, drug screenings, and motor vehicle record checks.

· Bachelor’s degree or equivalent experience preferred

· 1 to 3+ years of experience working in a professional office environment

· Adopt a team approach - work with others in pursuing common goals.

· Ability to accurately and effectively manage large volumes of information.

· Adept with assimilating and disseminating information in a professional manner.

· Ability to work independently (with minimal supervision) and in a team environment.

· Demonstrate analytical and problem-solving skills with a high urgency.

· Demonstrate resourcefulness and judgment to resolve routine problems relating to assigned projects.

· Good organizational skills, and high-level of self-structure producing accurate work with a strong attention to detail

· Must be able to prioritize tasks and responsibilities to parallel the mission of the department

· Excellent Good written and verbal communication skills

· Excellent organizational skills

· Must be proficient in Microsoft Office products including MS Project, Word, Excel, PowerPoint and Outlook

What You’ll Need for Success

· Work Ethic: Accountability, effective time management, self-motivation, attention to detail, and a commitment to continuous learning.

· Team Mindset: Empathy, alignment with customer needs, effective communication, respect for customers, and flexibility to accommodate changing requirements.

· Coachability: Curiosity, openness to feedback, and a proactive approach to personal and professional development.

· Active Problem Solving: Critical thinking skills, and the ability to identify and implement effective solutions to challenges.

· Influential Decision Making: Ability to play a significant role in decision-making processes to support customers and collaborate with other Applications Engineers.

· Role Model: Providing guidance and support to junior associates, serving as an example of excellence in the role.

· Relationship Building: Strong skills in fostering cross-functional relationships within the organization, collaborating effectively with various departments.

Benefits of Joining the Team

Benefits Built For YOU! At Carolina Handling, taking care of Associates is our utmost priority. We are pleased to offer a comprehensive benefit program to protect your health, your family, and your way of life.

Comprehensive Perks Package Including:

· Technology and Home Office Setup: This includes a laptop, dual monitors, a docking station, and a wireless keyboard and mouse.

· Flexible Work Arrangements: This includes remote work options and flexible scheduling.

· Professional Development Opportunities: This includes training programs and tuition reimbursement for further education or certifications.

· Career Growth and Advancement: With opportunities for internal mobility, mentorship programs, and leadership development initiatives, you can take your career to the next level with us.

· Company-sponsored social events and team-building activities.

· Employee recognition program

Physical Requirements & Working Conditions

The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job unless it causes undue hardship.

This position is classified as sedentary work, which requires the ability to remain stationary for extended periods while occasionally moving within the office to complete tasks. Physical demands include the ability to frequently lift and/or move objects weighing up to 10 pounds and occasionally up to 25 pounds. Manual dexterity is necessary for computer operation, writing, and handling materials. Clear articulation and voice control are essential for effective communication with both internal and external customers via telephone. Specific vision abilities essential for this role include close vision, peripheral vision, and the ability to adjust focus.

While the role involves regular interaction with internal and external customers in a dynamic office environment, occasional exposure to shop environments and associated hazards may occur. The individual must effectively manage tight deadlines, shifting priorities, and a high volume of information flow while maintaining professionalism. Additionally, handling sensitive and confidential information is part of the job. Standard office equipment such as laptops and smartphones are regularly utilized, and noise levels typically range from low to moderate.

Travel Requirements: No travel required for this position

This job description is intended to outline the general nature and level of work being performed by individuals assigned to this position. It is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel. Management reserves the right to modify, add, or remove duties as necessary to meet business needs. This job description does not create a contract of employment between the company and the employee.

Don’t meet every requirement? Studies have shown that women, communities of color and historically underrepresented talent are less likely to apply to jobs unless they meet every single qualification. At Carolina Handling we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply. You may be just the right candidate for this or other roles!